MINUTES OF COMMISSIONERS MEETING
January 7, 2003
posted 03/04/03
The January 7, 2003 meeting of the Board of Commissioners of the San Juan County FPD #2 was called to order by Chairman John Erly at 7:30 P.M. at the Eastsound Firehall. The meeting was attended by Commissioners Olsan and Phalan , Chief Gary Bennett , EMS Division Chief Eimers, Battalion Chief Bruce Bracket and firefighter Rick Anda.
MINUTES:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan that the minutes of the Regular meeting of the Board of Commissioners held on December 17, 2002 be approved as corrected. The motion was voted upon and approved unanimously.
FINANCIAL REPORTS:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve the General Fund vouchers 20494-20583 in the amount of $69,250.59. The motion was voted upon and approved unanimously. These are the final 2002 vouchers and include the 4th quarter medical reimbursement for the qualified volunteers.
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve Revenue vouchers 20584-20590 in the amount of $1851.30. The motion was voted upon and approved unanimously. These are the final 2002 revenue figures.
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve the General Fund vouchers 20591--20600 in the amount of $5936. The motion was voted upon and approved unanimously. These are the initial 2003 vouchers.
CORRESPONDENCE:
- Washington State Fire Commissioner's Association membership benefits letter with enclosure referencing available pamphlets.
CHIEF and EMS SUPERVISOR REPORTS:
The monthly reports by EMS Division Chief Eimers and District Chief Bennett were read. Copies of the reports are attached and incorporated by reference.
Chief Bennett reported the 2002 awards and changes in personnel. There was discussion regarding the lack of a policy regarding false alarm calls. Chief Bennett noted that he had checked with the Sheriff's office. They permit two calls and then implement a charge and require a technician's report. The Commissioner's recommended that the Chief check the policies of other resort areas with substantial absentee owners. It was suggested that a letter could be sent to homeowners following a false alarm activation and recommend the use of a lock box to facilitate entry to check for fire. Fire departments are required to stay in public buildings for a period of time, but that requirement does not extend to residential property according to the Chief. The Chief was requested to investigate other policies dealing with the issue.
EMS Division Chief Eimers report recommended that Aid-281 be taken out of service.
PUBLIC COMMENT:
There was no public comment
OLD BUSINESS:
- 1993 Explorer sale-status report
There were no offers to purchase received on the vehicle. It was decided that it would be advertised locally and in the district newsletter accepting bids of a minimum of $1000. If no offers are received by the February meeting date, the vehicle will be wholesaled.
- Equipment Purchases:
The equipment purchases were deferred until the February meeting.
- Meeting Room Use: CUP hearing:
Chief Bennett reported that there has not been a decision yet by the hearing examiner. The Commissioners again requested a policy recommendation for the meeting room use.
- Wage and Staffing Committee:
Wage and Staffing Survey Committee members Rick Anda and Leith Templin reported that they hope to have a summary available for the Commissioners by the February meeting.
- San Juan County Sheriff Dispatch Contract:
The 2003 Sheriff Dispatch Contract was returned with the contract addendum revised to reflect the price agreed to when negotiated totaling $24,269. The district has since been contacted by the Sheriff Cumming who will take the issue to the County commissioners. The County had proposed an increase of approximately $1200 over the initial proposal.
- Status of Standard Operating Procedures:
Chief Bennett reported that his research is continuing on Policy and Procedure updates. He is looking in-house for help. There was general discussion of methods to approach the update of the Policies and SOP's. Chief Bennett was charged with bringing 12 policies to the February Commissioner's meeting. Lou Wallenberg made recommendations regarding approaching the task.
NEW BUSINESS:
- Authorization to bid for (2) pumpers:
Chief Bennett reported that the specifications for the new pumpers are not ready but the committee has agreed upon an overall design. The specifications have too many proprietary aspects which must be revised to encourage multiple bids. The chief sought the board's approval to go to bid on the CAVS pumpers. He hopes to have bids available at the March board meeting. The committee has agreed on a profile which includes a small rig with good turning radius. The new pumpers will be placed at stations 25 and 26.
A motion was made by Commissioner Olsan and seconded by Commissioner Phalan to authorize the Chief to go to bid for (2) CAVS pumpers with specifications prepared by the committee. The motion was voted upon and approved unanimously.
Additional equipment pending in 2003 includes a brush truck. A pre-construction meeting with the builder is scheduled for this week. A rescue vehicle is also pending. The Chief noted that the commissioners would need to discuss financing options.
- A-281 surplus:
EMS Division Chief Eimers has recommended that the district surplus the ambulance unit. A resolution will be prepared for the February 19, 2003 meeting.
- Election of 2003 Board Chairman:
A motion was made by Commissioner Olsan and seconded by Commissioner Phalan to select John Erly as the Board Chair for another year. The motion was approved by the votes of Commissioner's Olsan and Phalan.
EXECUTIVE SESSION:
There was no executive session.
ANNOUNCEMENTS:
The February Board of Commissioners meeting has been rescheduled to February 19, 2003 at 3:30 P.M.
ADJOURNMENT:
There was no further business. A motion was made by Commissioner Erly and seconded by Commissioner Olsan to adjourn. The motion was voted upon unanimously. The meeting was adjourned at 8:25 P.M
Minutes of December 17, 2002 Commissioners meeting
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