SAN JUAN COUNTY FIRE PROTECTION DISTRICT #2
MINUTES OF COMMISSIONERS MEETING
September 13, 2004
The September 13, 2004 meeting of the Board of Commissioners of the San Juan County FPD #2 was called to order by Chairman Harvey Olsan at 7:30 P.M. at the Eastsound Headquarters. The meeting was attended by Commissioners Clyde Duke, Bob Phalan, Chief Harris, EMS Chief Eimers, and members of the public.
MINUTES:
A motion was made by Commissioner Olsan and seconded by Commissioner Duke that the 8/10/04 regular meeting of the Board of Commissioners be approved as read. Commissioner Phalan discussed his requests for additions to portions of the minutes. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Olsan and seconded by Commissioner Duke that the 8/6/04, 8/9/04 and 8/17/04 and 8/31/04 minutes of the Special meetings of the Board of Commissioners be approved as read. The motion was voted upon and approved unanimously.
FINANCIAL REPORTS:
Motion:
A motion was made by Commissioner Olsan and seconded by Commissioner Phalan to approve the August General Fund vouchers 22119-22183 in the amount of $140,115.28. After discussion the motion was voted upon and approved unanimously.
It was noted that the final payment on (2) Class A pumpers was included in that amount, though the invoices were paid upon delivery of the pumpers.
Motion:
A motion was made by Commissioner Olsan and seconded by Commissioner Duke to approve the Revenue Fund vouchers 22184-22191 in the amount of $4,384.25. The motion was voted upon and approved unanimously.
CORRESPONDENCE:
1. An update wage schedule from the law firm of Chmelik Sitkin and Davis was provided.
2. An announcement of the October WFCA conference was provided to the Commissioners for their review. Commissioner Phalan is planning on attending. Commissioner Duke may attend the Snure seminar portion of the conference.
CHIEF, EMS SUPERVISOR and SAFETY and EDUCATION REPORTS
The monthly reports by Chief Harris and EMS Division Chief Eimers and Fire Safety & Education Report of Max Jones were summarized in part. Copies of the reports are attached and incorporated by reference. There was no report from the Firefighter/EMT Association; however, there were recommendations for volunteers to be participants of the Strategic Planning Fire and EMS Committees.
It was noted that there were inquiries from Annette Mazzarella, president of the Senior Services regarding the fire district contribution to the construction of the drainage system for the Crossroads Short Plat.
A special note of thanks went to George Dimich, Dacia Youngren, Jessica McKeever, Susan Sarada, Rich Madan, Marty Graves, Jon Russell, Chris Phipps, Chris Doherty and Paul Spencer for their help in Friday Harbor to cover the Fire and EMS personnel who attended the memorial services for Frank Wilson. Former paramedic Mike Damoth offered his services as Paramedic during the services.
Three volunteers, including Katherine Steuart, Dani Becker and Jon Russell, have resigned to leave the island for further school or personal reasons.
Kari Schuh, President of the volunteer association did not submit a report, but noted that the district photo gathering and pizza supper was a success.
PUBLIC COMMENT:
OLD BUSINESS:
1. Strategic Planning:
Commissioner Olsan announced he would like to amend the motion made at the August 31, 2004 meeting regarding Commissioners requests for production of documents. There was discussion regarding the wording of the amended motion.
Motion:
A motion was made by Commissioner Olsan and seconded by Commissioner Duke to amend the prior motion regarding a Commission's request for production of documents to state that any request by a Commissioner should be directed through the Chief who may approve it or refer it to the Commissioners for their approval. The motion was voted upon and approved. Commissioners Olsan and Duke voted Aye and Commissioner Phalan abstained.
2. Strategic Planning:
Commissioner Olsan reported that his level of service committee consisted of Jim Olhman, Jim Coffin, Derek Mann, Richard Fralick, Katy Cardinale, Gordon Koenig, Rich Madan, Paul Spencer and Geoff Schussler. Initially the members would prioritize and develop sub-groups.
The Association has recommended the addition of Larry Taubman and George Dimich to the Fire Level of Service Committee and Dacia Youngren and Judy Schliebus to the EMS Level of Service Committee.
Commissioner Duke announced that April Duke has volunteer her services to take minutes of the meeting.
After discussion it was determined that Commissioner Phalan would chair the level of service committee for EMS. The Fire and EMS committees were staffed as follows:
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Fire: Coffin, Fralich, Madan, Dimich, Taubman, Koenig (Paul Spencer would be used as a resource
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EMS: Ohlman, Schliebus, Mann, Youngren, Cardinalle
3. Volunteer Physicals:
Chief Eimers reported that he is sending a letter to interested parties to secure quotes for the volunteer physicals following the NFPA standard 1572. The physicals will start with the new volunteers and on a volunteer basis. A response should be available for discussion at the October meeting of the Board.
4. Parking Lot excavation:
Chief Eimers has determined that Orcas Excavators is unable to do the soil removal for $8/cubic yard. He will contact Island Excavators again to attempt to secure a quote.
5. DNR mapping:
There was no additional information regarding the DNR mapping at this time though Chief Harris and EMS Chief Eimers will be attending another meeting in Friday Harbor where the subject will be discussed.
NEW BUSINESS:
1. Resolutions:
There was discussion on options available for disposal of the Class A pumper. Shaw Island has expressed the need and interest for the pumper and offered $1000.
Motion: A motion was made by Commissioner Olsan and seconded by Commissioner Phalan to approve Resolution 2004-4A which surpluses a 1983 Class A pumper and requests bids at a minimum of $1000. The motion was voted upon and approved unanimously.
Motion: A motion was made by Commissioner Duke and seconded by Commissioner Olsan to approve Resolution 2004-5 which surpluses an IMAC Computer. The motion was voted upon and approved unanimously.
PUBLIC COMMENT:
Leith Templin recommended to the Commissioners that notice of the Request for bids on the pumper be transmitted to neighbors on Blakely, Waldron, and Shaw islands
Former Commissioner Erly asked whether the strategic planning meetings were open to the public. He was advised that they were open for observation only. He also urged the Board of Commissioners to require the Commissioners to approve requests for documents by an individual Commissioner. Mr. Erly expressed concern that the brush truck was sent off island. He believes there was a prior agreement among Commissioners not to send equipment and is uneasy about the decision to change this position.
Commissioner Phalan stated that on 7/9/02 the Commissioners approved sending equipment off island for training or mutual aid.
LOCAL BOARD OF VOLUNTEER FIREFIGHTERS :
The Local meeting of the Board of Volunteer Firefighters was called at 9:10 P.M.
Note: The local Board minutes are prepared and kept under separate cover.
The local meeting adjourned at 9:15 P.M.
ADDITIONAL BUSINESS:
Commissioner Duke commented on the increase in medical walk-in patients to the Fire District. He suggested that there be a posting of physicians who are on-call for medical treatment. Chief Eimers stated he would talk to Drs. Russell and Shinstrom regarding the matter and noted that we do have a 911 phone connection where that information could be provided.
Commissioner Phalan questioned the fact that having Chief Eimers drive the "Chief Vehicle" because it amounted to a 16% raise. Commissioner Olsan stated this could be discussed during the budgeting process. Chief Eimers will prepare information on this subject for consideration.
ANNOUNCEMENTS:
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September 21, 2004 7:30 PM Special Meeting of the Board of Commissioners-preliminary goal setting for 2005 budget. Headquarters Station
- October 4, 2004 7:30 PM Special Meeting of the Board of Commissioners-EMS Budget Workshop-no public comment-location undetermined
- October 19, 2004 7:30 PM Special Meeting of the Board of Commissioners-FireBudget Workshop-no public comment-location undetermined
- October 26, 2004 7:30 PM Special Meeting of the Board of Commissioners-Public Hearing on Proposed 2005 Budget-Public Comment
- November 2, 2004 7:30 PM Special Meeting of the Board of Commissioners-Extended Budget Workshop (if required) Headquarters Station
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November 9, 2004 7:30 PM Regular Meeting of the Board of Commissioners-2005 budget approval- Headquarters Station
EXECUTIVE SESSION:
The meeting was adjourned to executive session at 9:20 P.M. The executive session was called pursuant to RCW 42.30.110 (g), to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee; RCW 42.30.110 (i) pending litigation issues.
The regular meeting resumed at 9:45 P.M. There were no decisions made or actions taken during the executive session.
ADJOURNMENT:
There being no further business a motion was made by Commissioner Duke and seconded by Commissioner Phalan to adjourn. The regular portion of the meeting was adjourned at 10:59 PM.
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