MINUTES OF COMMISSIONERS MEETING
October 8, 2002
The October 8, 2002 meeting of the Board of Commissioners of the San Juan County FPD #2 was called to order by Chairman John Erly at 7:30 P.M. at the Eastsound Firehall. The meeting was attended by Commissioner Olsan and Phalan , Chief Gary Bennett , EMS Division Chief Eimers and Paramedic Jim Prades. There were two members of the public present.
MINUTES:
A motion was made by Commissioner Olsan and seconded by Commissioner Erly that the minutes of the Regular meeting of the Board of Commissioners held on September 10, 2002, the special meeting held on September 30, 2002, and the special meeting held on October 2, 2002 be approved as read. The motion was voted upon and approved unanimously.
FINANCIAL REPORTS:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve the General Fund vouchers 20237-20326 in the amount of $74,155.68. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Phalan to approve Capital Project invoice 02-0126 for the Headquarters building project in the amount of $5,295.61. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Olsan and seconded by Commissioner Erly to approve receipt of revenue totaling $1,539.70 The motion was voted upon and approved unanimously.
There was discussion regarding the new Firehouse Software that has been purchased. It is hoped that the new program will be up and running by November 1st, which coincides with the start of the departments training year.
There was also discussion about a new contract for cleaning services as part of the budget for 2003. No decisions were made.
Commissioner Phalan questioned whether we are carrying an accounts receivable amount for reimbursement of BLS transports. It was requested that Pam provide a report on the subject at the next Commissioners meeting.
It was noted that the department has purchased new SCBA bottles to replace those that
have expired.
CORRESPONDENCE:
There was no correspondence this month,
CHIEF & EMS SUPERVISOR REPORTS:
The monthly reports by EMS Division Chief Eimers and District Chief Bennett were read. Copies of the reports are attached and incorporated by reference.
Commissioner Olsan asked for more information about CISM mentioned in the Chief’s report. The Critical Incident Stress Management team is comprised of Judi Madan, Rich Madan, Max Jones, Father Craig West, Denise Stanton, Susan Krieger, Molly Roberts and Dawn Parnell. The team assists members of the department in de-briefing sessions to deal with the stress involved in the more traumatic calls to which the members respond.
Chief Eimers made an amendment to the EMS report stating that the EMT class scheduled to start this month has been postponed to January 2003. The decision was made in hopes to recruit more individuals from the Eastsound area.
Discussion followed regarding development of a specialized Haz-mat team. Extra training may be required and special equipment may be needed by a response team. No decision was made.
PUBLIC COMMENT:
There was no public comment at this time.
OLD BUSINESS:
- Station 21 building project: We have completed all primary aspects of the contract. We are waiting for the report from Washington State Department of Revenue stating that the sales tax has been paid. We have the Department of Labor and Industries release form.
- Top Soil Sale: Orcas Excavators have agreed to take the top soil but by mutual agreement, they will wait until the weather is conducive to taking it without tearing up the property.
- OPALCO-Green Power program. Commissioner Phalan reported that he had spoken with Si Stephens, County Auditor and John Evans, County Commissioner and the county is going to participate. After some discussion, it was decided to consider this program as part of the budget discussion.
- 2002 Budget Preparation meetings:
Tuesday, October 29, 2002 7:30 P.M - Public Meeting 2003 Budget planning
Tuesday, November 12, 2002 7:30 P.M. - Commissioner Meeting including 2003
Budget Approval.
Commissioner Phalan posed the following questions on other old business:
Questions are followed by Chief Bennett’s responses.
- Did you ever get out to Westsound community?
There have been no meetings of the Westsound Community Club or the Olga
Community Club to date. They will be visited at the first opportunity to
encourage volunteers in those areas.
- Appropriate use of this(meeting) room.
When the conditional use is changed to allow public use of the room, the policy
will be in place. Chief Bennett is reviewing the policy that was in place at the
old station.
- John had asked that records be kept on who is participating in the sleeper
program. What has been done on that?
Chief Eimers is in the process of having a program in place.
- What about who is allowed to speak on the agenda?
Chief Bennett is waiting to hear back from the Board of Commissioners of the
Commissioners Association to see if they have any guidelines or
recommendations. What is appropriate may depend on how we are using the
facility.
- And then the policies and procedures?
We are getting copies from different organizations to see how they do it . We
can look forward to a general outline by the end of the year.
NEW BUSINESS:
- Generator/electrical panel Program: Memo from Chief Bennett regarding the generator situation is attached as part of the record. After discussion, a motion was made by Commissioner Olsan and seconded by Commissioner Erly to go forward with Option A, to operate the whole station with the generator. Bids will have to be sought for the electrical work but not the engineering.
ANNOUNCEMENTS: The December Board of Commissioners meeting will be
December 17, 2002
EXECUTIVE SESSION:
An executive session was called pursuant to RCW 42.30.140 to discuss the Paramedic Contract negotiations at 8:15 P.M.. It was expected to last 10-15 minutes. The regular meeting resumed at 8:29 P.M. No decisions were made at the session.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:45 P.M
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