SAN JUAN COUNTY FIRE PROTECTION DISTRICT #2
MINUTES OF COMMISSIONERS MEETING
October 14, 2003
The October 14, 2003 meeting of the Board of Commissioners of the San Juan County FPD #2 was called to order by Chairman John Erly at 7:30 P.M. at the Eastsound Headquarters. The meeting was attended by Commissioners Olsan and Phalan, Chief Gary Bennett, EMS Division Chief Eimers, Battalion Chief Brackett and members of the public.
MINUTES:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan that the minutes of September 9, 2003 Regular Board Meeting be approved as read. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Olsan that the minutes of September 4, 2003, Special Meeting of the Board be approved as read. The motion was voted on and approved unanimously.
A motion was made by Commissioner Olsan and seconded by Commissioner Erly that the minutes of the October 2, 2003 special meeting be approved as read. Motion was voted on and approved unanimously.
FINANCIAL REPORTS:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve the 2003 General Fund vouchers 21223-21320 in the amount of $94,976.99.
After some questions from Commissioner Phalan regarding the Medical control issue and the Boede contract at Station 22, the motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Phalan to approve the Revenue Fund vouchers 21321-21327 in the amount of $1,137.68. The motion was voted upon and approved unanimously.
Commissioner Phalan asked the amount of Employee Benefits as compared to wages. Chief Bennett stated they were equal to 23% of wages. Commissioner Phalan questioned the duplication of cost for a seminar and it was explained that 2 people attended the seminar.
CORRESPONDENCE:
There was no correspondence presented for this meeting.
CHIEF AND EMS SUPERVISOR REPORTS
The monthly reports by EMS Division Chief Eimers and District Chief Bennett were read. Copies of the reports are attached and incorporated by reference.
PUBLIC COMMENT:
Audrey Stupke received multiple emails, originally sent by Commissioner Phalan, forwarded to her, regarding the Administrative Assistant position indicating that Pam Harney had resigned her position. She wished to clarify whether there was a resignation or termination. Commissioner Phalan stated that he had sent the e-mail to the members of the department to let them know that there was a position open in the department.
After much spirited discussion between the Commissioners and members of the audience, it was stated that the contract with the Administrative Assistant had been terminated as permitted in the contract because the needs of the department had changed. The Administrative Assistant had been offered the position as altered in the letter of termination.
Since the department is discussing the issue with its attorney, it was decided that no further discussion would take place at this time.
EMT Kari Schuh requested that pagers with stored voice and vibration alert be made available to all members pf the department and it was suggested that the budget line item for communication be adjusted accordingly.
OLD BUSINESS:
1. Strategic Planning Proposals: The Emergency Services Consulting firm has completed their interviews and their draft report will be forth coming.
2. Medical Control: EMS Chief Garth Eimers is expecting 5 proposals for medical control. The deadline for all proposals is October 15th and evaluations will be done after the deadline.
3. Budget Workshops: There will be a work session on Wednesday October 15th. It is expected that one or two more sessions will be needed.
4. Meeting Room Policy-political activities: Political events may take place as long as there is equal access to everyone. No electioneering is allowed.
5. Station 22 Lease Status: The department is still waiting for the necessary legal information to determine to whom the lease payment should be made. As far as the district is concerned the payment should be made to Victor Boede.
6. Sheriff Dispatch Contract: There was discussion about the increase to the annual contract amount which is $26,697 for the year 2004.
Motion was made by Commissioner Erly, to approve the new contract, seconded by Commissioner Phalan. Motion passed unanimously.
Commissioner Phalan asked about the EAP situation. Chief Bennett stated that we had received information from several other companies and were reviewing it.
NEW BUSINESS:
1. Resolution 2203-6. Surplus equipment resolution was approved.
2. Administrative Position: It was determined that this subject should wait until future a meeting.
PUBLIC COMMENT:
Leith Templin commented that the strategic plan should involve everyone, the public, the department members and staff.
Mike Damoth stated that the Commissioners could not go into Executive Session as legal issue unless the lawyer was present.
ANNOUNCEMENTS:
2004 Budget Meeting Schedule:
Oct 15 Wednesday 3:00 PM Workshop-Fire
Oct 28 Tuesday 7:00 PM Public Hearing on Proposed 2004 Budget
Nov 11 Tuesday 7:30 PM Regular meeting of the Board of Commissioners including 2004 Budget Proposal.
EXECUTIVE SESSION:
An executive session was called at 8:40 P.M. for discussion about the paramedic contract issue pursuant to RCW 42.30.140 (4). No decisions will be made. It was expected to last approximately 10 minutes. The regular meeting resumed at 8:45 PM. Commissioner Erly commented that no decisions were made or action taken during the session.
ADJOURNMENT:
There being no further business a motion was made by Commissioner Erly and seconded by Commissioner Phalan that the meeting be adjourned. The motion was voted upon and approved unanimously. The meeting was adjourned at 8:47 P.M.
Minutes prepared by Wanda Evans and edited by Chief Bennett
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