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District No. 2 Information
San Juan Fire District No. 2
PO Box 217
Eastsound, WA 98245
360.376.2331
Fax: 360.376.4463 FAX
COMMISSIONERS
Clyde Duke
term expires
December 2007
Harvey Olsan
term expires
December 2005
Bob Phalan
term expires
December 2007
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SAN JUAN COUNTY FIRE PROTECTION DISTRICT #2
MINUTES OF SPECIAL COMMISSIONERS MEETING
(OPEN PUBLIC MEETING FOR COMMENT ON 2004 PROPOSED BUDGET)
October 28, 2003
The October 28, 2003 Special Meeting of the Board of Commissioners of the San Juan County FPD #2 was called to order by Chairman John Erly at 7:00PM at the Eastsound Firehall. The Special meeting was also attended by Commissioner Phalan, Commissioner Olsan, Chief Gary Bennett and EMS Division Chief Garth Eimers. The Open Public Meeting for Comment on the proposed 2004 Budget. Notice of the 2004 Open Public Meeting for Comment on the 2004 Proposed Budget was posted and published.
Chief Bennett was requested to recap the Fire and EMS Division "Assumptions for the 2004 Budget," a copy of which is attached and incorporated by reference.
Revenue Budget:
Chief Bennett noted that our district last year took $.95 out of the $1.07 possible. The revenues reflected are conservative estimates of the anticipated revenue. Please see attached copy.
Apparatus Budget:
Chief Bennett noted that our apparatus debt for 2004 would include the 7th of 7 payments on Engine 23 and the 4th of 5 payments on Engine 21 for a total of $98,549.
Bond Fund:
The Bond Fund payment of $203,868. is reflected in line item 597.00.00 and is the 4th of 14 payments.
General Budget adjustments:
Chief Bennett reviewed the changes reflected in the proposed budget as instructed by the Commissioners.
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522-10-70: Xerox color copier lease
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522-20-31: Personal Protective Equipment and fuel cost increases
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522-20-41: Professional services: volunteer physicals if the new physical fitness standard is adopted by the Commissioners
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522-20-64: Increase for outfitting two new pumpers; $50K taxes will be due on the new pumpers
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522-40-49: Decrease based upon anticipated decrease in drills and course registration
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522-50-62: Increase in facility improvements-some carry-over from uncompleted projects budgeted in 2003
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528-10-00: Increase in minitor or HT 1000 purchases; 10% increase in Sheriff's dispatch contract; increase of minitor repair costs to $75 per minitor.
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526-20-31: Increase dues to increase in fuel costs
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526-20-43: Increase in ferry fares
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526-30-31: Increase in operating supplies to support projected run response increases
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526-30-41: New category: Professional services for Medical Control and Sponsoring Physician contracts moved from administrative category
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526-30-49: Increase based upon projected higher response reimbursement
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526-40-31: Increase for First Aid Training and public CPR instruction (to be offset by anticipated revenue from fees for First Aid Training)
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526-20-64: Purchase of Lifepak 12; ruggedized computers for Med 284 and 285 and SP 10 radios
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522-10-10: Undetermined for Administrative Assistant and Paramedics
PUBLIC COMMENT:
Pierrette Guimond: She presented a letter with comments from Leith Templin. She inquired about the salary "step" process which was recommended by the Wage & Benefit Committee this Spring. She was advised that was a matter to be covered after completion of the survey by Emergency Services Consulting, Inc. The only current contract employees are the District Chief, EMS Chief, and Administrative Assistant. The Paramedic Contract is being reviewed. The Administrative Assistant hours and salary has not been finalized according to Chief Bennett.
Rosalie Lindberg:
She questioned whether district employees should be paying for a portion of their insurance coverage. She questioned the expense & need for another computer (MAC) for the Public Education Officer. She was advised that a large portion of the expense was for software upgrades and graphics. Ms. Lindberg inquired if district employees who are also fire or EMS responders account for their time away from their employment. She was advised they are "off the clock" during responses. She felt that the wage increases above COLA were too high. She questioned the purchase of some of the equipment.
Byron Otten:
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511-10-46: He questioned the cost for insurance and was advised that that category encompassed all district liability insurance, facilities, and rolling stock/vehicle policies. Chief Bennett noted that he had looked at increasing the deductibles and decided it wasn't cost efficient.
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514-23-41: Mr. Otten questioned the high cost of audits.
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522-10-42: Discussion of costs of all district communications/cell phones, telephone system, DSL lines, alarm system, fax line
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522-10-64: Discussion of necessity of lap top for inventory & EMS training, the telephone system upgrade; the need for computerization of inventory system. Chief Bennett noted that the large numbers of SCBA, AED, radios, etc. would warrant use of a more efficient system. The pocket PC would be a test unit for pre-planning & a management system.
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522-20-35: Discussion of need for hose fittings & adapters and forcible entry tools.
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522-20-41: Discussion of mandatory physicals if policy is adopted.
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522-20-64: Mr. Otten questioned why the county is not exempt from sales tax. State sales taxes are required of all entities.
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522-30-31: Chief Bennett will provide print-out of expense sheet for this public education supply category
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522-30-43: This category has decreased due to use of district vehicles rather than private vehicles used in the past.
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522-30-64: Mr. Otten questioned the necessity of a new IMAC for public education and why an IMAC which is not compatible with other district computers.
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522-50-48: It was explained that the increase is due to moving of the station cleaning services to this category, deleting category 522-50-41. The cleaning contract did go out to bid, but applicants were restricted due to licensing and bonding requirements.
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522-51-35: Chief Bennett explained these are specialized tools required for district equipment repairs
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522-51-64: Mr. Otten suggested that the drill press and grinder budgeted were excessive, and not necessities.
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526-30-31: Mr. Otten questioned the large increase in this category. EMS Chief Eimers noted the primary increase was based on the projected increase in responses and the $13.8K for EMS protective jumpsuits which is a safety issue.
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526-30-41: This is a new category. The Medical Control & Sponsoring Physician contracts where previously in line item 522-10-41. EMS Chief Eimers will present the proposals he has received and his recommendations to the Commissioners at the November 11, 2003 meeting.
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526-40-31: It was discussed earlier that the district would now provide 1st Aid Training which would be offset by charging for instruction as reflected in anticipated revenue line item 347.80.10.
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528-10-31: Mr. Otten suggested the batteries could be purchased at a significant savings. He was advised that the radios require special batteries.
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528-10-64: It was explained that the increased was based on the need for new pagers.
- 522-10-10: Mr. Otten questioned the raises for the Chief, EMS Chief, Mechanic and Public Ed Officer, suggesting it was excessive in a bad economy.
Mr. Otten believes the CPR/1st Aid Coordinator is unnecessary.
There was discussion of a lif-pak 12 purchase. EMS Chief Eimers noted that uniformity of equipment was important. Paramedic Dave Zoeller that, while it is not critical, the question is when to replace equipment before it is unusable. The 2003 budget used the monies budgeted for purchase of AED's.
Pierrette Guimond: She questioned the difference in budget figures from the October 15th meeting. Commissioner Olsan responded that he erred in failing to add in the bond fund debt cost.
Rick Anda: Mr. Anda recommended that the budget should reflect 1 million in operations, $500K in capital facilities, including the $200K for the bond fund. $200K should be saved for rolling stock annually. He recommended that the Commissioners take all the property tax available.
Doug Schliebus: The budget is up 10% which is too much. He recommends the Commissioners look at what could be cut for a 5% increase. He recommends looking for batteries and radios @ alternate sources.
ANNOUNCEMENT:
There will be an additional Special Meeting of the Board of Commissioners -2004 budget working session on November 6, 2003 at 3:00 PM.
The regular meeting of the Board of Commissioners and 2004 Budget submitted for approval at the November 11, 2003 meeting scheduled for 7:30PM.
ADJOURNMENT:
There being no further business, a motion was made by Commissioner Olsan and seconded by Commissioner Phalan to adjourn. The motion was voted upon and approved unanimously at 8:10 PM.
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