MINUTES OF COMMISSIONERS MEETING
November 12, 2002
posted 12/20/02
The November 12, 2002 meeting of the Board of Commissioners of the San Juan County FPD #2 was called to order by Chairman John Erly at 7:30 P.M. at the Eastsound Firehall. The meeting was attended by Commissioner Olsan and Phalan , Chief Gary Bennett , EMS Division Chief Eimers and Paramedics Jim Prades and Mike Damoth.
MINUTES:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan that the minutes of the Regular meeting of the Board of Commissioners held on October 8, 2002 be approved as read. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Phalan that the minutes of the Special meeting of the Board of Commissioners held on October 9 2002 be approved as read. The motion was voted upon and approved by Commissioner's Erly and Phalan. Commissioner Olsan was not present at that meeting.
A motion was made by Commissioner Olsan and seconded by Commissioner Erly that the minutes of the Special meeting of the Board of Commissioners held on October 29 2002 be approved as read. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Phalan that the minutes of the Special meeting of the Board of Commissioners held on November 5, 2002 be approved as with the corrections as follows. The motion was voted upon and approved unanimously.
a. Paragraph #6: Commissioner Phalan suggested at that meeting that the CPR instructor be added to another existing position rather than creating a new position.
b. Paragraph #14: Commissioner Phalan recommended that only one (1) computer be purchased. (Commissioner's Erly and Olsan noted that it was decided to leave the items in the budget but purchase one (1) computer initially until it was thoroughly evaluated.)
c. Paragraph #15: Commissioner Phalan recommended that the (1) Lif-Pak 12 be purchased only if grant monies could be found. (Commissioner's Erly and Olsan noted that more accurately it was decided to budget for the purchase and seek grant monies or other funding.)
FINANCIAL REPORTS:
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve the General Fund vouchers 20337-20409 in the amount of $114,480.07. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve Capital Project invoice 02-0127 for the Headquarters building project in the amount of $427.49 The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve Apparatus Fund invoice 02-0013 in the amount of $479.59 for the paramedic vehicle. The motion was voted upon and approved unanimously.
A motion was made by Commissioner Olsan and seconded by Commissioner Erly to approve receipt of revenue vouchers 20410-20416 totaling $3,443.25 The motion was voted upon and approved unanimously.
A motion was made by Commissioner Erly and seconded by Commissioner Olsan to approve the volunteer reimbursements for training and Fire and EMS responses in the amount of $33,184. (this amount is included in the General Fund Vouchers previously approved.) The motion was voted upon and approved unanimously.
CORRESPONDENCE:
There was no correspondence.
CHIEF & EMS SUPERVISOR REPORTS:
The monthly reports by EMS Division Chief Eimers and District Chief Bennett were read. Copies of the reports are attached and incorporated by reference.
Chief Bennett noted that the District has now received forms from the State Department of Revenue and the retainage account can now be released to Colacurcio Brothers Construction.
Chief Bennett responded to an inquiry on the problem this month with Engine 21 which was diagnosed as a stuck solenoid. It has been repaired.
PUBLIC COMMENT:
There was no public comment at this time.
OLD BUSINESS:
1. 2003 Budget proposals:
A. Corrections were made in the Wage and Benefit Schedule, including the monthly salary of EMS Division Chief.
B. The Wage schedule reflects a COLA for employees of 1.9%.
C. The Public Education position is funded at $30,000 per year.
Resolution 2002-7 : Adoption of 2003 General Fund Budget
A motion was made by Commissioner Olsan and seconded by Commissioner Erly to approve Resolution 2002-7 in the amount of $1,413,514. Following discussion, the motion was voted upon and approved unanimously.
Chief Bennett noted that Rusty Post has given guidance on the structure of
the wage committee to be formed for review of the staffing, wages and job descriptions. Mal Gross was unavailable for participation in the committee.
Commissioner Phalan spoke with Rick Galer and believes that the arson investigator position held by Dennis Reigel is overlaps with Mr. Galer's position. He suggests that the taxpayers are paying for duplicate effort.
Chief Bennett noted that the budget reflects a $69,000 decrease from that budget first proposed.
Resolution 2002-8: Setting the Property Tax Levy for the year 2003
A motion was made by Commissioner Erly and seconded by Commissioner Phalan to approve Resolution 2002-8 setting the property tax levy at $1,377,164. Following discussion, the motion was voted upon and approved unanimously.
Chief Bennett noted this amount reflects a reduction of over 3.8% or $.97 per $1000 assessed valuation. The Fire District would be entitled to take a maximum of $1.03 per $1000 assessed valuation.
Resolution 2002-9: 2003 Bond Fund Budget
A motion was made by Commissioner Olsan and seconded by Commissioner Erly to approve Resolution 2002-9 authorizing the Bond fund of $204,100 be funded from the General fund. The motion was voted upon and approved unanimously.
Resolution 2002-10: 2003 Reserve Budget
A motion was made by Commissioner Olsan and seconded by Commissioner Phalan to approve Resolution 2002-10 authorizing the district budget for the reserve fund in the amount of $554,655. The motion was voted upon and approved unanimously.
Resolution 2002-11: 2003 Apparatus Acquisition Fund Budget
A motion was made by Commissioner Olsan and seconded by Commissioner Phalan to approve Resolution 2002-11 authorizing the district general fund to fund the apparatus acquisition fund in the amount of $307,549. The motion was voted upon and approved unanimously.
2. 1993 Ford Explorer sale:
No bids were received for this vehicle. Chief Bennett will reassess the value which had been set at $4,700 and consider whether to wholesale the vehicle or re-advertise seeking bids.
3. BLS Transport Accounting:
A ledger of the billing and accounts receivable for off-island BLS transports was provided to the Commissioners and the public. It was noted that the charge for each successful billing from Lighthouse Billing is $10.00. Ms. Chris Thompson inquired about the district costs per transport. Commissioner Erly reminded the public that this was a service to the community which has been in place for years. It is self funding and reimburses the EMT's for the transport. Some clients could not be located and no collections were received.
Commissioner Phalan requested that the meeting packets be received earlier. Chief Bennett noted that in this case there was a holiday prior to the scheduled meeting and hence the delay in processing the packets.
NEW BUSINESS:
There was no new business.
EXECUTIVE SESSION:
At 8:25 an executive session was called pursuant to RCW 42.30.140 to discuss the Paramedic Contract negotiations as well as a personnel issue being brought to executive session by Commissioner Phalan pursuant to RCW 42.30.110 (1.a) It was expected to last 10-15 minutes for each issue. The regular meeting resumed at 8:30 p.m. No decisions were made at the session.
ANNOUNCEMENTS:
The December Board of Commissioners meeting as been rescheduled to December 17, 2002.
The Firefighter Association annual awards banquet is scheduled for December 5, 2002.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:40 p.m.
Minutes of November 5, 2002 Special Commissioners meeting
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