Port Commission Regular Meeting
Wednesday, January 14 at 4:00 pm
at the San Juan Island Yacht Club
These are the minutes of the January 14, 2004 Port Commission Regular Meeting at the San Juan Island Yacht Club.
Port Commissioners attending were Mike Ahrenius and Greg Hertel.
Staff attending were Port Director Steve Simpson, Port Auditor Marilyn O’Connor, Harbormaster Tami Hayes and Airport Manager Pat Mayo.
1. Approve minutes of the previous meeting: Mike Ahrenius moved to approve the minutes of the December 10, 2003 regular meeting and the December 23, 2003 special meeting. Greg Hertel seconded and the motion passed unanimously.
2. Citizens’ Comments/Requests: None
3. Committee Reports and Facility Maintenance Reports:
Mike Ahrenius and Marilyn O’Connor reported on the Small Community Air Service Grant meeting. The committee has started advertising coupons for customers to help reduce fares. Tickets must be purchased through Great Getaway Travel. The first promotion is good through March 15, 2004.
4. Consent Agenda: None
5. Commission Action Issues:
A. Resolution #04-001 supporting Marine Stewardship Area:
Greg Hertel moved to approve Resolution #04-001 which lends the Port District’s support to the idea of establishing a marine stewardship area in San Juan County. Mike Ahrenius seconded and the motion passed unanimously.
B. Resolution #04-005 permitting a sublease agreement from Drew Schmidt of Pacific Cruises NW to Peter Whiting of Charters NW:
Mike Ahrenius moved to approve Resolution #04-005 allowing the sublease and letting Mr. Schmidt exercise his right to a two-year lease extension. Greg Hertel seconded and the motion passed unanimously.
C. Resolution #04-002 allowing Westcott Bay Institute donation box in Spring Street Landing Terminal building:
Greg Hertel moved to approve Resolution #04-002 authorizing the installation of a donation box to support the Spring Street Landing aquarium under certain conditions. Mike Ahrenius seconded and the motion passed unanimously.
D. Resolution #04-003 regarding Port Travel Policy:
Mike Ahrenius moved to approve Resolution #04-003 adopting the updated travel policy for the Commission and staff. Greg Hertel seconded and the motion passed unanimously.
E. Resolution #04-004 regarding Port Annual Retirement Program:
Greg Hertel moved to approve Resolution #04-004 setting the retirement contribution at 7.75% of qualified staff’s gross wage or salary for 2003. Mike Ahrenius seconded and the motion passed unanimously.
F. Resolution #04-006 regarding Town’s contribution to Small Community Air Service Grant:
Greg Hertel moved to approve Resolution #04-006 adopting the interlocal agreement between the Port and the Town of Friday Harbor for matching funds of 10% by the Town of the $350,000 Community Air Service Grant. Mike Ahrenius seconded and the motion passed unanimously.
6. Commission Discussion Issues:
A. Review of Airport Master Plan with representatives from Barnard Dunkelberg:
Bob Barnard and Cody Fusel of Barnard Dunkelberg discussed the Master Plan and told the Commission how the project will begin. The Port needs to set up a citizens’ advisory board of 12 to 15 people by March 1. The group should include commercial airport tenants, individuals leasing space at the airport, airport neighbors, town and county officials, and citizens at large. The project is expected to approximately one year and is 90% funded by the FAA.
B. Review of Waterfront Master Plan:
The Commission and staff reviewed the items on the Master Plan list. The Commission authorized staff to proceed with the selection of a planning consultant.
7. Staff Reports:
Auditor Marilyn O’Connor reported that a representative from NW Securities would be here to discuss refinancing the Port’s bonds. She also reported that San Juan Airlines is several months past due in reporting landings and passenger counts. Their account balance is currently more than what they have on file for security. Ms. O’Connor requests that the Port Commission write a letter to Mr. Carlson, owner of San Juan Airlines, requesting a larger deposit.
Airport Operations Manager Pat Mayo reported that the fencing project is almost complete. There have been no problems and Guyline Company has done an excellent job of clearing brush from all areas of the fence. The Airport will be advertising its last two golf carts and the circular staircase for sale. The snow removal equipment, including the Bobcat with a brush, worked really well on the big snow days.
Harbormaster Tami Hayes reported that Danny Erickson had removed both of his fishing vessels from the harbor after receiving his notice to vacate. Ms. Hayes and Mr. Simpson met with Jack Harmon and Beth Gedney of Victoria Express to discuss landing a vessel daily from Victoria between Memorial Day and Labor Day. This requires the permission of U.S. Customs in Washington DC. A request from Victoria Express has already been sent to U.S. Customs for approval.
Port Director Steve Simpson reported that Brown Island Association has made a request that when Washington State Ferries starts their landing project that they will help to make some improvements to Brown Island’s leased dock at Spring Street Landing. The EDC will be doing the old Browne’s building and property study in the next 60 days.
Greg Hertel made a motion to pay vouchers #G30617-30657 in the amount of $71,045.76 and #C30095-30102 in the amount of $107,456.72. Mike Ahrenius seconded and the motion passed unanimously.
The meeting adjourned at 5:55 pm.
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