Friday Harbor Port District
Port Commission
April 14, 2004
Meeting Minutes
These are the minutes of the April 14, 2004 Regular Meeting of the Friday
Harbor Port Commission. Port Commissioners attending were Mike Ahrenius, Brian Calvert and Greg Hertel. Staff attending were Executive Director Steve Simpson, Port Auditor Marilyn
O'Connor, Harbormaster Tami Hayes and Airport Operations Manager Pat Mayo.
The meeting was called to order at 4:02 pm.
1. Approve minutes of the previous meeting:
Greg Hertel moved to approve the minutes of the April 7 meeting; Mike Ahrenius seconded and the motion passed unanimously.
2. Citizen Comments/Requests: Kay Kammerzell of the Westcott Bay Sculpture Park recommended the window for the RFQ for the Popeye sculpture should have been longer, so she could have worked with additional artists. She stated that choosing public art is difficult and should involve experts. She volunteered to help. The Commission thanked her for her advice.
3. Committee reports and facility maintenance reports:
Marilyn O'Connor reported that the Committee decided to work with Pat O'Day, to plan ads for the airlines during the summer months. "By Design" has designed a new web page, (flyfh.com), for on-line flight schedules. Another promotion scheduled for May will be broadcast on Seattle radio and will be in print.
4. Consent Agenda: None
5. Commission action issues:
A. Recommendation for Landscape Design and Contracting services
a. Homeland Security Building: Staff recommended to Commissioners to attempt to negotiate a contract with BC& J Architects to design a building to lease to GSA, and explore the potential for a meeting room that can be rented or used by the Port. Commissioner Calvert asked whether there would be room for other rental space in the building. Staff felt parking would limit the uses and rental space. Greg Hertel moved to approve to attempt to negotiate a contract with BC&J Architects to design the building. Mike Ahrenius seconded, and the motion passed unanimously.
B. Recommendation for Landscape Design and Contracting Services
a. Front Street Circle. Marilyn O'Connor requested submittals of qualifications from five local landscapers for a phased Landscape and Installation plan for the Front Street Turnaround, stairs area and parking lot. Staff recommend Island Gardens as the best qualified for this project. Mike Ahrenius moved to direct staff to attempt to negotiate a contract with Island Gardens for landscaping the Front Street Turnaround. Greg Hertel seconded, and the motion passed unanimously.
C. Report on bid opening for Main Pier Project
a. Recommendation for contractor. Tami Hayes reported the Commission authorized a call for a project to renovate the main pier and replace floats on C/D walkway. Low bidder is American Civil Construction, West Coast. Brian Calvert moved to approve Resolution #04-008, which authorizes staff to notify American Civil Construction, West Coast that the Port accepts their bid for reconstruction of the main pier and replacement of C/D walkways for $344,980. Greg Hertel seconded and the motion passed unanimously.
D. Resolution #04-009 regarding contracts for Small Community Air Service Program
a. Delegate authority to sign contracts for grant purposes. Marilyn O'Connor reported decisions frequently need to be made quickly regarding advertising and the hiring of advertising consultants. By delegating the authority to make this decision, the Commission can expedite the work of the committee. Greg Hertel moved to approve Resolution #04-009 delegating authority to sign contracts for Small Community Air Service grants to the Port Commissioner or the committee, the Port Director and the Port Auditor. Brian Calvert seconded and the motion passed unanimously.
E. Approve Grant from WSDOT Aeronautics
a. Grant to replace aircraft counter and install video monitoring cameras in the airport terminal. Pat Mayo reported WSDOT approved grants for an aircraft counter and for video monitoring cameras for the airport terminal and recommended to the Port Commission to accept grants from WSDOT. Greg Hertel made a motion to accept the grants. Mike Ahrenius seconded and the motion passed unanimously.
F. Request to make architectural changes to Port building
a. James Crossley- rebuild north wing of Old Terminal building. James Crossley requested permission from the Port Commission to demolish the north wing of the old terminal building and replace it with a new structure approved by the Port and the FAA. Mike Ahrenius made a motion to approve. Brian Calvert seconded and the motion passed unanimously.
G. Letter of endorsement for July 4th Street Dance
a. Front Street between Port Office and Yacht Club building. The Rotary Club and the Yacht Club asked the Port Commission for a letter of endorsement for the July 4th street dance so that they can submit it to the Town Council. Mike Ahrenius made a motion to approve. Brian Calvert seconded and the motion passed unanimously.
6. Commission Discussion items
A. Report on RFQ for Popeye sculpture.
a. Review. The Port Commission received six submittals for qualifications and suggestions for the three-dimensional art that represents Popeye, the Port seal. After each member of the Committee has had a chance to review the suggestions, a determination will be made as to who will be awarded the project.
B. Discussion of meeting dates
a. The Town Council and Port Commission have been trying to set a date to meet to review the waterfront intermodal committee's recommendation of planning efforts from 1995-96. The Port Commission is suggesting May 20 at 5:30 pm as a possible meeting date.
b. All-Ports Conference for Islands. The Port Commission agreed to tentatively hold this conference on May 15th and to check with the other Ports to determine if they were agreeable to that date.
7. Public Hearings: None (5:00 pm when scheduled)
8. Staff Reports
A. Auditor: Marilyn O'Connor reported the Journal's recent report about the sale of Port bonds prompted several phone calls from people interested in purchasing bonds.
B. Airport Operations Manager. Hangars Unlimited Report: Pat Mayo reported hangar construction is moving ahead, and no delays have been reported. The retaining wall footings are now being built in preparation for cement pouring. The catch basin near construction site remains dry.
C. Harbormaster/Marina Report. Request for water /sewer line to SSL float. Tami Hayes is checking with Town to see if a water and sewage hookup to town will be possible. Cost to run line would be $2500. The first boat rendezvous of the season will have 40 to 50 boats. The Commission agreed that this is important for the passenger terminal. Tami is interviewing young people for summer work.
D. Port Director: Steve Simpson reported that he is the only one going to the WPPA Spring Meeting. The Town Council reviewed the Indian House Post and approved the installation. The Post will be installed in late May. The first marina water sampling has started, and samples will be collected at the Spring Street Landing stormwater outflow. Documentation so far shows that we don't have a water quality problem.
9. Capital Improvement/ Acquisition Project Approvals. None
10. Commissioner's reports, comments, correspondence and requests. None
11. Agenda items pending future action: None
12. Approve and sign warrants. Greg Hertel moved to approve warrants #G4154-4200 in the amount of $71,963.44 and #C4023-4033 in the amount of $2,834.74. Mike Ahrenius seconded, and the motion passed unanimously.
13. Executive sessions: None
The meeting adjourned at 6:12 pm.
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