PORT OF FRIDAY HARBOR COMMISSION MEETING MINUTES

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March 27, 2002

These are the minutes of the March 27, 2002 Port Commission Regular Meeting at the San Juan Island Yacht Club.

Port Commissioners attending were Mike Ahrenius and Greg Hertel.

Staff attending were Executive Director Steve Simpson, Auditor Marilyn O'Connor, Harbormasters Tami Hayes and Ed Barrett, and Airport Manage Pat Mayo.

1. Approve minutes of the previous meeting: Mike Ahrenius moved to approve the minutes of the March 13, 2002 meeting, Greg Hertel seconded and the motion passed.

2. Citizen's Comment/Requests: The Port Commission welcomed Andrew Seltser who was videotaping the meeting for Public Access Video for the first time. A broadcast of the meeting will appear on cable channel 19.

3. Public Hearing: None

4. Consent Agenda: Re-sign Island Dive & Water Sports lease. The Commission re-signed the lease changing the name of the company on the lease from Island Dive & Water Sports to MSU Ventures.

5. Commission Action Issues: None

6. Commission Discussion Issues:

A. Report from Citizens Airport Advisory Committee:

Jack Cory presented copies of an environmental checklist as an example of what the Port could use when starting a new project at the airport. Once the checklist is complete, it could be distributed to Airport neighbors for review as a courtesy. Staff questioned what threshold should be set for completing such a checklist.

Jonathan Taylor reported on the committee's recommendations for the new noise abatement flyer. Suggested for the new info sheet include adding a new graphic, a list of noise sensitive areas in the County and not just in Friday Harbor. The committee concluded that with all the information needed, it should be separated into two sheets, one with the graphics and written information for the airport and another for a larger area. A request was also made for funds to create these new handouts. The Commission agreed to a budget of about $500 and asked Airport Operations Manager to work with the CAAC on the project.

Dane Armstrong made suggestions to the Port Commission regarding agenda postings and preparation of the minutes. The committee feels the minutes could have more information; agendas should be posted earlier and posted on the Port's web site. The CAAC requested they have two more weeks to go through the current draft of the SATO minimum standards. They also requested the Port Commission give them some kind of confirmation that they will consider the group's requests.

The Commission agreed the CAAC should be on the next agenda and reminded them that the deadline for written material for the agenda is the Wednesday prior to the April 10 meeting.

B. Discussion of changes to proposed Minimum Standards for scenic air tours:

Port Director Simpson informed the Commission that the earlier copy of the SATO Minimum Standards has been given to the FAA for review and to the Port's Attorney with a copy of the letter from Carla Higginson. The copy presented was revised to reflect comments from each. Staff has not received any new response from either.

C. Request to lease commercial airport property on Spring Street: The Commission tabled this subject until the next meeting.

D. Presentation of marina phased pump-out plan:

Harbormaster Barrett described the three phases of the pumpout plan to the Commission. Phase I is to move the stationary station to the end of the commercial dock to accommodate vessels larger than 40'. A new porta-potty dump station would also be installed at this location. Phase II would be to place a floating restroom facility in the guest area out by G dock, and would have a porta-potty dump station and a honey wagon holding facility as well. All pumps used would be peristaltic. Harbormaster Hayes will be seeking grant funding from Washington Parks & Recreation Clean Water fund in the amounts of 75% of the total project costs and a 25% match by the Port.

7. Staff Reports:

Auditor Marilyn O'Connor reported that U.S. Customs had listed their office needs to the Port for their proposed new lease space. Ms. O'Connor met with the Town and Public Works to work on a time line for the Turnaround and Hotel project. There will be a public hearing held sometime this spring. The Unocal property cleanup should begin in September. After the public hearing is over, all parties involved will meet monthly.

Airport Manager Pat Mayo reported that there might be another way besides AWOS or ASOS to inform pilots of conditions at the airport. It is called Super Unicom and it gives runway winds and flight patterns and noise abatement information.

Harbormaster Ed Barrett reported that he has been investigating prices and types of web cams. Mr. Barrett will be attending the Pacific Coast Congress meeting next week in Olympia. Delivery date for the new Spring Street Landing ramp is April 20th and delivery of the new fuel pier floats is set for April 29th. An ad for the security position was run in this week's paper and several people have already inquired.

Port Director Steve Simpson reported that he had attended the WPPA Aquatic Land Committee meeting in Seattle. Most of the discussion focused on Port Management Agreements. He also reported that there are still others interested in leasing the airport property on the west end of Spring Street.

8. Capital Improvement/Acquisition Project Approvals: None

9. Commissioners' reports, comments, correspondence and requests:

Commissioner Hertel wanted to make sure that the Port has policies in place regarding relatives of the Commission or staff working for the Port. He felt it is important that everyone understands the Port policy regarding nepotism.

Commissioner Ahrenius wanted to know if staff had looked over the Northwest Trade Association's information on insurance programs. Staff will look at the information this week.

Commissioner Hertel made a motion to pay vouchers #G20148-165 in the amount of $11,548.60. Mike Ahrenius seconded and the motion passed.

The meeting adjourned at 6:15 pm.

Minutes for March 27 2002 Friday Harbor Port Commission Meeting

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