Approved Port Minutes of Friday Harbor Port District
Port Commission Regular Meeting
Minutes
Wednesday, August 20, 2003
These are the minutes of the August 20, 2003 regular meeting of the
Friday Harbor Port Commission.
Port Commissioners attending were Greg Hertel, Brian Calvert, and Mike
Ahrenius.
Staff attending were Executive Director Steve Simpson, Harbormasters Ed
Barrett and Tami Hayes, and Airport Operations Manager Pat Mayo.
The meeting was called to order at 4:03 pm.
1. Approve minutes of the previous meeting: Mike Ahrenius moved to
approve the minutes of the July 23, 2003 meeting; Greg Hertel seconded
and the motion passed unanimously.
2. Citizen Comments/Requests: None
3. Committee reports and facility maintenance reports: None
4. Consent Agenda: None
5. Commission action issues:
A. FAA Grant for Master Plan Update.
a. Resolution authorizing signature on Grant for Master Plan Update:
The Port received notice of award for a $180,000 grant form the Port's
entitlement funds for the Airport Master Plan.
b. Second estimate: Steve Simpson reported the scope of work for
Master
Plan between $169,000 and $178,000. The second estimate came in at
$158,000. Greg Hertel made a motion to approve signatures on the grant
acceptance form for the Airport master plan. Mike Ahrenius seconded
and
motion passed unanimously. Commissioner Calvert expressed concerns
about the size of the proposed Master Plan Update Contract. He agreed
to review the scope of work and costs. Director Simpson told the
Commission that the contract with Bernard Dunkleberg for conducting the
Master Plan will be on the next agenda.
B. Contract with EDC:
a. Contract to create online information retrieval system to assist
marketing of Port properties. The Economic Development Council (EDU),
and the Port District agreed to organize existing information,
documents
and reports for indexing, for the purpose to make this information
available to the public. Richard Civille reviewed the scope of work in
the contract with the Port Commissioners. Brian Calvert made a motion
to approve signatures on a contract with the EDC to accomplish the
items
listed in Attachment "A" of the contract in 2003. Mike Ahrenius
seconded
and the motion passed unanimously.
C. Contract with the Western Prince.
a. Contract for new owners of business: The Commissioners reviewed the
impending sale of the Western Prince Tours with staff. The Commission
approved Ivan and Jackie Reiff purchasing the business including
leasing
space at the Spring Street landing at an earlier meeting however no
lease contract provisions were discussed at that time. Since then the
Reiffs have agreed to the purchase of the tour business if an
acceptable
lease can be negotiated with the Port. Staff have met with them and
recommend approving a five-year contract for use of space in Spring
Street landing as soon as the Port's attorney approves final contract
language. Brian Calvert moved to approve the Commissioners' signatures
on a lease for space below Downriggers with Ivan and Jackie Reiff, who
will operate Western Prince Tours. Greg Hertel seconded, and the
motion passed unanimously.
6. Commission Discussion items
A. Review of Stormwater Permit requirements.
a. Requirement to begin stormwater monitoring and testing
Discussion only.
7. Public Hearings: None (5:00 PM when scheduled)
8. Staff Reports
A. Auditor: Marilyn O'Connor was absent, Steve Simpson in Marylin's
absence reported that the Front Street Project is on schedule with
paving planned to be complete before the next Port Commission meeting.
Parking will be the next big problem. Contaminated soils caused only a
one week delay. The 2004 budget will begin to be discussed in late
September. The State Auditor will conduct their annual audit beginning
in early September.
B. Airport Operations Manager reported the asphalt sealing program is
going well with most minor cracks filled. Shane Coulter has worked his
fourth summer as an 'intern', and is now back at Emery Riddle
University
studying aerospace engineering.
C. Harbormaster/Marina Report: Tami Hayes reported passenger that
vessel landings and passenger counts are up. Guest moorage is very
good
this month however 300 boat nights in July and August are from the
"fifth night free" program. Ed Barrett reported the fireboat lift
arrived, but didn't work. A larger lift is needed. The lift will be
moved to slip J-3 in order to have sufficient depth under the lift at
low tide.
D. Port Director: Steve Simpson reported on that the Portals Project
was making progress and has passed the half way mark for fund raising.
He noted that the Commission and Town should take another look at
siting the poles now that the Front Street project has opened up new areas for
public art and enjoyment. The airport fence project engineering
should almost be complete. Bill Ness of Reid Middleton will give his
recommendations on the fence project and have bid documents ready for
contractors. The Commission may be asked to approve the call for bids
at the next meeting. The Navigating our Future website and conference
has been changed to some time in October. Richard Drury has compiled
the requirements for operating scenic air tours and the sub-lease and
SATO agreement is in the hands of his attorney, Carla Higginson. Staff
is planning on making a proposal for renting the old terminal building
in time for the 100 year anniversary of flight in early December.
9. Capital Improvement/Acquisition Project Approvals: None.
10. Commissioners' reports comments, correspondence and requests.
Commissioner Hertel notified the Commission that he would like to
attend
a WPPA Economic Development conference in Moses Lake in September. The
Commissioners agreed it would be appropriate for Commissioner Hertel to
attend.
11. Agenda items pending future action: None
12. Approve and sign warrants: Greg Hertel moved to pay warrants
#C30055-30059 in the amount of $9,067.91, #G30246-30300 for $98,244.50,
#C30060-30061 for $2,055.60, and #G30301-30318 for $16,069.17. Mike
Ahrenius seconded and the motion passed unanimously.
13. Executive sessions: None
The meeting adjourned at 5:14 pm.
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