Friday Harbor Port District
Port Commission
October 22, 2003
Meeting Minutes
These are the minutes of the October 22, 2003 Port Commission Regular Meeting at the San Juan Island Yacht Club.
Port Commissioners attending were Mike Ahrenius, Brian Calvert and Greg Hertel.
Staff attending were Port Director Steve Simpson, Port Auditor Marilyn O’Connor, Harbormasters Tami Hayes and Ed Barrett and Airport Manager Pat Mayo.
1. Approve minutes of the previous meeting: Brian Calvert moved to approve the minutes of the October 8, 2003 meeting, Mike Ahrenius seconded and the motion passed unanimously.
2. Citizens’ Comments/Requests: None
3. Committee Reports and Facility Maintenance Reports:
Commissioner Ahrenius reported on the first meeting for the Small Community Air Service Grant. A chairperson was nominated, Paul Hopkins from San Juan Airlines. Representatives from other airlines as well as Port Auditor Marilyn O’Connor attended the meeting. The committee discussed different marketing strategies and has set a deadline of March 1, 2004 to advertise.
4. Consent Agenda: None
5. Commission Action Issues:
A. Resolution #03-015 assigning commercial slip M-08 to Dennis Pratt if Scamper Charters: Attorney Tony Vavenza represented Dennis Pratt to answer any questions the Port Commission may have regarding the expansion of Scamper Charters. Greg Hertel moved to approve Resolution #03-015 assigning commercial slip M-08 to Dennis Pratt, owner of Scamper Charters, allowing him to expand his business. Brian Calvert seconded and the motion passed unanimously.
B. Resolution #03-016 regarding promotional hosting: Brian Calvert moved to approve Resolution #03-016 adopting guidelines for promotional hosting with two amendments, Mike Ahrenius seconded and the motion passed unanimously.
6. Commission Discussion Issues:
A. Discussion of 2004 Fees & Charges and Rate Survey of other Facilities: The Commission and staff discussed specific fees, which were guest moorage, reservations and permanent moorage rates. Staff reported that the CPI is only 1.2% this year and it may be a good year to leave rates the same and use the increase. Surveys of other facilities show that most marinas do not intend to raise guest moorage rates and they do not charge additional fees for reservations, which the Port of Friday Harbor does. The Commission will hold a special meeting on October 29, 2003 to discuss the 2004 Fees & Charges and Budget.
B. Discussion of Port Travel Policy: Tabled to next meeting
C. Discussion regarding Island Dive & Water Sports regarding change in lease guarantee: Staff reported that Island Dive & Water Sports has been a lease customer at SSL since January 2002. The account has a good payment history. The company has not year provided a performance bond, which should be equal to three months rent in cash or as a bond letter of credit in the amount of one year’s rent. Island Dive is requesting to only provide a bond letter in the amount of three months rent. The Commission will consider changing this in the lease policy. This will be brought to the next meeting in the form of a resolution.
7. Staff Reports:
Auditor Marilyn O’Connor reported that she and Mr. Simpson had attended the WPPA Aquatic Lands Conference in Bellingham regarding Port Management Agreements. We received a new PMA Handbook which needs to be reviewed annually. Ms. O’Connor also reported that the final numbers for the Turnaround Project are complete. The total cost of the project was $432,000 of which the Port paid $82,000. There was a T-21 transportation grant in the amount of $350,000.
Airport Operations Manager Pat Mayo reported that the Airport had conducted its first stormwater quality check to be reported to the DOE. The test will check the ph, turbidity and acidity among other things in the water.
Harbormaster Ed Barrett reported that staff is working on a contract with MPD for engineering on the floating restroom project. Requests for Qualifications for the building portion are coming in from several local architects. MR. Barrett also reported that an officer from the US Coast Guard would be coming to check our facility regarding the new security regulations.
Harbormaster Tami Hayes reported that the sailboat gifted to the Friends of the San Juans sold in the first month the vessel was here.
Port Director Steve Simpson reported that there was a hastily put together meeting set to discuss the LaFarge property and barge landing purchase. Invitations were very informal and without time to respond. Mr. Simpson also reported U.S. Customs had forwarded their requirements for the building for their new office above the Front Street Turnaround. Their letter of intent is to follow. Also reported that he has attended two EDC meetings and found that there may be small grants for feasibility studies. There will be a special meeting next week to discuss the budget and fees and charges from 5:00 to 6:15 at the Port office.
Greg Hertel reported that he attended the Chamber of Commerce meeting and informed members of the promotions that the Port offers.
Greg Hertel made a motion to pay vouchers #G03426 – 03450 in the amount of $5,840.96 and #C03071 – 03074 in the amount of $1,535.40. Brian Calvert seconded and the motion passed unanimously.
Meeting adjourned at 5:35 pm.
Minutes for the October 8, 2003 Port of Friday Harbor Commission meeting
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