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Port of Orcas information and list of meeting minutes
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Port of Orcas
Minutes of the Regular Meeting
January 9, 2003
Call to order and confirmation of a quorum
The meeting was called to order at 7 p.m. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Bob Simica, Robin Becker, Jack Becker, Edward A. LeCocq, Jr., Bob Waunch, Paul Vierthaler, Myrna Fant.
Approval of minutes
Hopkins moved, Abood seconded approval of the minutes of the public hearing and regular meeting of December 12, 2002 as corrected, and the motion was unanimously carried.
Public access time
Rod Magner expressed concern about the 3-year lease rates for hangar #25. Chairman Cantwell asked him to attend the meeting on January 23, 2003, at which time the Commissioners would revisit this topic.
Ed LeCocq inquired whether signs warning that the deer guard is slippery when wet could be installed. Investigation on how this might be accomplished was assigned to the Interim Airport Manager.
Election of officers
Chairman Cantwell opened nominations for chairman and secretary for 2003. Abood nominated Cantwell as chairman for 2003, and with no other nominations forthcoming, was voted by acclamation.
Abood nominated McCoy as secretary for 2003, and with no other nominations forthcoming, was voted by acclamation.
Unfinished Business
- Port of Orcas Capital Projects for 2003: status report
Gregg Bronn, P.E., Hart Pacific Engineering, was present to offer additional information and answer questions about the preliminary stormwater treatment/detention solution for the new hangar project. Because this site-specific solution would also become a part of the overall airport drainage project, there was overlap of both documents from Hart Pacific.
After prolonged discussion, understanding on the following items was reached by consensus:
1) a final report on the preliminary study, with construction drawings, was to be produced by Hart Pacific for the new hangar project.
2) any further development on Port property will also have to have a site-specific solution for stormwater treatment.
3) Hart Pacific was charged with looking at the process/permitting required to provide additional release of stormwater through Brandt's Landing.
4) the IAM was asked to pursue the most efficient use of government grant monies with Jeff Winter, FAA, and with David Williams of W&H Pacific.
5) the Port would continue to enlist the support and expertise of SJCPW for participation in a regional solution for stormwater in drainage areas 1 and 2 which might drain through Port property.
Gregg Bronn was thanked for his presence and participation in the above discussion.
A brief discussion followed re the e-mail from Jeff Winter (1/6/03) relative to the drainage project. Further discussion followed on the memo from Port Counsel (1/9/03) re the responsibility of the costs of the hangar drainage project.
- Pending Litigation: status report
Chairman Cantwell reported on memos from Port Counsel Hancock on:
1) settlement agreement and general release in the Lunde matter
2) responsibility for cost of repairs to Parnell fence section
3) Stevens access matter
Regarding item #1, contact with AIG insurance to determine how the settlement might be paid was scheduled.
Regarding item #2, Chairman Cantwell offered to speak with Mike Parnell re responsibility of fence repair.
Regarding item #3, the Commissioners were in agreement that, as stated previously, a gate would be provided when a site plan was presented to the Port illustrating the need for said gate.
New Business
- Sale of hangar #5.
McCoy moved, Hopkins seconded refusal of the Port's first right to purchase hangar #5. McCoy, Hopkins, Edwards, Cantwell yea; Abood nay. Motion carried.
The Commissioners did not vote to approve the assignment of the hangar lease, and this item was scheduled to be revisited at the next regular Port meeting.
Communications and Interim Airport Manager's Report
The IAM presented communications from:
- Robert D. Simica, letter 12/16/02
- PDC, personal financial affairs statement
- WPPA, minutes of annual meeting 2002
4) SJCPW, letter 12/19/02 re drainage issues
- FAA/Jeff Winter, letter 12/20/02 re approval of design/construction management agreement with W&H Pacific for 2003 capital projects
- Hart Pacific Engineering, 12/20/02, Airport Drainage Basin Study Executive Summary
- Hart Pacific Engineering, 12/23/02, Airport Drainage Basin Study Draft
- Hart Pacific Engineering, 12/31/02, estimate for plan report for stormwater detention and treatment for new hangar project
- FAA/Jeff Winter, e-mail 1/6/03 re feedback on drainage study
- Diana Hancock, e-mail 1/9/03, re
a) information re settlement of Lunde matter
b) RCW notation re attorney fees
c) settlement document in Lunde matter
- Hart Pacific Engineering, 1/8/03, preliminary review of hangar drainage plan
- Diana Hancock, e-mail 1/9/03, professional memos re
a) stormwater issue with new hangar development
b) Parnell fence opinion
c) Stevens matter
All above communications were considered during previous agenda items.
The IAM reported on:
- Minutes correction from 12/12/02
- Capital Projects Update
- Happenings around the Port
Operational Issues
Abood moved, Edwards seconded appointing Bea vonTobel as Airport Manager, and the motion was unanimously carried.
Approval of Vouchers for December 2002
Abood moved, Cantwell seconded approval of general fund vouchers in the amount of $3,300.75 for December 2002, and the motion was unanimously carried.
Abood moved, McCoy seconded approval of capital fund vouchers in the amount of $3,389.10 for December 2002, and the motion was unanimously carried.
Approval of Payroll for December 2002
Abood moved, McCoy seconded approval of payroll in the amount of $3,060.36 for December 2002, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on January 213, 2002.
Minutes prepared by Bea vonTobel, Airport Manager
Port of Orcas Dec. 12, 2003 meeting minutes
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