Port of Orcas
Minutes of the Regular Meeting
February 13, 2003
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Shirley Aggas, Bruce Scott, Malcolm Goodfellow, Paul Vierthaler, Edward C. LeCocq Jr., Curt Johnson.
Approval of minutes
Cantwell moved, Edwards seconded approval of the minutes of the regular meeting of January 23, 2003 as presented, and the motion was unanimously carried.
Public access time
Shirley Aggas, on behalf of Orcas Peapatch, asked to extend the use of the garden space for another season, to which the Commissioners agreed unanimously. She also noted that the gardeners would be paying for their share of the water used.
Bruce Scott, appearing for Jim Hamilton, asked permission to use the day park to hold the antique auto show during the weekend of the August fly-in, and this was agreed to unanimously by the Commissioners.
Unfinished Business
1. Port of Orcas Capital Projects for 2002/2003
a. Wildlife perimeter fence---closeout documents are scheduled to be sent to Jeff Winter on 2/14/03, along with the final request for reimbursement. David Williams noted that the project, even with 4 change orders, came through under budget.
b. Drainage
1)Hangar Project. This appears to be not eligible for FAA funding. Chairman Cantwell noted that he would be talking with Doug Smith of Com-Steel re the responsibilities by the Port and Com-Steel in this matter. Malcolm Goodfellow, former leaseholder/developer, said he would also talk with Doug Smith re this matter. Further information is expected by the next regular meeting.
2)Port Drainage. The three solutions proposed by Hart Pacific (use of westside wetland;, some diversion south to Fishing Bay; north outfall enlargement) seem to favor larger outfall(s). This would eliminate any need for detention, but still require treatment for any new projects on Port property.
c. AWOS---David Williams had proposed three sitings for the AWOS. All three had been discussed, and David had been asked to forward choice #1 to the FAA for approval.
d. GPS Approach---Curt Johnson noted that he was present to hear when Islands Surveying needed to complete the additional contours for this project. This information would be forthcoming as part of the application process.
Chairman Cantwell offered to see if there was any way he could help expedite the expected 2-year waiting period. He noted that as a pilot, he was frustrated that the Port had not already installed such needed safety measures as were contained in the proposed 2003 capital projects.
e. Bellevue Mortgage Properties---Steve Hopkins noted that he had received from Windemere the information on these four parcels, and encouraged all Commissioners to read the material carefully.
Paul Vierthaler asked whether, if those parcels were sold and the westernmost portions of parcels #3 and #4 developed, a midfield crossing would be allowable, since those parcels have deeded access to the airport.
Further discussion was held for a planned Executive Session later in the meeting.
2. Pending Litigation: status report
a. Lunde matter---the items added to the originally-agreed-to settlement had been rejected. Port Counsel had composed a letter so that SJC Auditor could write a check to AIG Technical Services in the amount of the policy deductible ($10,000.00) and forward it to her, which she would then forward to AIG, thereby concluding the matter for the Port.
Cantwell moved, Hopkins seconded approval in the amount of $10,000.00, and the motion was unanimously carried. Commissioner Abood was not present for this vote.
b. Lunde matter/Abood portion---Commissioner Abood has asked the Port to pay his legal fees in this matter since the Port had previously paid for Lunde's fees and the settlement was a no-fault settlement; he had no figures available.
Cantwell moved payment of $1,200.00 to Abood for partial payment of Abood's legal fees. The motion was lost for want of a second.
Abood commented that on February 21, he would instruct his attorney that the entire Lunde matter should go to trial.
c. Kihlstrom matter---The letter received from Bill Fleming, counsel for Kihlstrom, was scheduled for reply by Port Counsel. Consensus of the Commissioners was that none of the proposals were acceptable.
Malcolm Goodfellow, who asked to contribute to the discussion, noted that all of the offers he had made to Kihlstrom (two written, one verbal) concerning hangar space had been spurned. Malcolm felt that Kihlstrom had been made fair offers.
Commissioner Abood noted that, " When you write to Kihlstrom, you write to me." Asked how that could be, Abood replied that, " I'm involved but I'm not involved." Goodfellow stated that he had offered, without profit to himself, hangar space to Kihlstrom, Abood replied, " The Goodfellow offer involved profit."
3. Job Descriptions(s): discussion/adoption
Cantwell moved, Edwards seconded adoption of the revised job descriptions for Airport Manager and Operations Assistant be adopted with noted modifications, and the motion was unanimously carried.
Discussion turned to summer hours for the Airport Manager, and this discussion was scheduled to continue at a later meeting when more information was available about the timing of proposed capital projects.
4. Private Property Access: subcommittee report
Discussion relative to a policy for access by private property owners was scheduled to continue at a future meeting.
Paul Vierthaler asked whether similar deeded access situations could be researched, because if there were charges involved, he felt his tax rate already reflected his deeded access.
5. Noise Abatement Brochure Update: subcommittee report
No report was available, and this topic was scheduled for a future meeting.
6. Safety Seminar Update
No date has yet been scheduled for this event. Chairman Cantwell noted that he had procured 3 speakers for this seminar, and hoped that it could be scheduled no later than the end of March before serious summer flying started.
New Business
1. Logo Design Contest
Commissioner McCoy offered to head up this contest, and hoped to involve the community in the design of a logo for the Port of Orcas.
Cantwell moved, McCoy seconded offering a Magic Air biplane ride as prize for the winning logo designer, for a price not to exceed $175.00. Cantwell, McCoy, Hopkins yea; Abood, Edwards nay. Motion carried.
Commissioner Abood noted that this prize would constitute approximately 10% of what might be spent to hire summer help.
2. 2002 Operations Data: Aircraft Counter
The Airport Manager reported that the aircraft counter had registered approximately 17,000 takeoffs, making a total of approximately 34,000 operations for 2002.
3. Taxing District Workshop: Report
Commissioner McCoy reported that this workshop had provided some valuable information about formatting information for the public in a readable/useable way. Also provided was information about all the taxing districts in SJC about levy rates and allowable property value tax receipts, which had been reproduced for the Commissioners.
Communications and Airport Manager's Report
The Airport Manager presented communications from:
- SJC Auditor; notes 1/27/03 re levy and tax rate information for 2003;
- FAA/Jeff Winter, letter 2/4/03 re drainage funding;
- Bill Fleming; letter 2/11/03 re Kihlstrom matter;
- Sara Brown/Com-Steel; letter 2/12/03 re new hangar project.
All items were discussed during appropriate portions of unfinished or new business.
The Airport Manager reported on:
1. Around the Port
Parnell fence repair; fence vandalism; door painting; roof repair; signed lease assignment; lighted windcone retrofit
2. Goals and Projections Workshop
3. Countywide Small Works Roster
4. Notes on GFE to be approved
5. Notes on CFE to be approved
6. Upcoming EPRC meeting and airport overlay district discussion
Operational Issues
None
Approval of Vouchers
Cantwell moved, Hopkins seconded payment of a general fund voucher for January 2003 in the amount of $10,000.00, and the motion was unanimously carried.
Cantwell moved, Hopkins seconded payment of general fund vouchers for January 2003 in the amount of $3,519.55. Cantwell, McCoy, Edwards, Hopkins yea; Abood nay. Motion carried.
Cantwell moved, Hopkins seconded payment of capital fund vouchers in the amount of $32,235.19. Cantwell, McCoy, Edwards, Hopkins yea; Abood nay. Motion carried.
Executive Session
Chairman Cantwell asked to convene for an Executive Session at 8:55P.M. for a time not to exceed 20 minutes, pursuant to RCW 42.30.11, to discuss a real estate matter. The Executive Session ended at 9:07P.M. at which time the Regular Meeting was reconvened.
Continuation of Regular Meeting
Cantwell moved, McCoy seconded tendering an offer of $1,000,000.00 for the four parcels, contingent on FAA funding and financing, and the motion was unanimously carried.
Cantwell moved, McCoy seconded approving Commissioner Hopkins as the official representative of the Port in negotiations on the above real estate matter, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on February 27, 2003 in the Port conference room.
Chairman Cantwell adjourned the meeting at 9:27 p.m.
January 23, 2003 Port of Orcas meeting minutes
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