Port of Orcas
Minutes of the Regular Meeting
February 27, 2003
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Edward A. LeCocq, Paul Vierthaler.
Approval of minutes
Cantwell moved, Edwards seconded approval of the minutes of the February 13, 2003 regular meeting as presented, and the motion was unanimously carried.
Public access time
Ed LeCocq inquired what, if any, action was taken after the Executive Session of February 13, 2003 was convened back to Regular Meeting, and was informed that an offer had been made for purchase, and that Commissioner Hopkins had been appointed as the Port's representative in this matter.
Unfinished Business
1. Port of Orcas Capital Projects for 2003: status report
a. Port Drainage-It was noted for the record that Commissioner Abood was acting as the representative of Marlo, Inc. (Brandt's Landing) in this project, and Commissioner McCoy would act as the Port's representative in this matter. It was further noted that David Williams (W&H Pacific) would deal with the Port and its representative(s) in this matter.
Ed LeCocq inquired whether it might not be in the best interest of saving money for the two parties to work together, and was informed that because of a common boundary and deeded access, there will be communication and hopefully cooperation between the Port and Marlo, Inc.
b. New Hangar Project---Chairman Cantwell asked for a meeting with Com-Steel to discuss the treatment/detention aspect of this project before construction proceeds much further, and the Airport Manager was asked to relay this request.
c. Runway/Taxiway Lighting---The Port has received a proposed construction framework time for completion of this part of the 2003 projects which necessitates two 7-day closures of runway ends and a 21-day closure of the entire runway. After discussion, the Commissioners agreed to ask for postponement of this aspect of the project until after September 2, 2003 so as to lessen the impact on summer traffic of both commercial and private nature. The Commissioners also wished clarification of the term 'calendar days' as referred to in the document. The AM was asked to relay these concerns to W&H Pacific.
2. Pending Litigation---status report
a. Kihlstrom matter---Chairman Cantwell has asked Port Counsel to schedule a meeting of involved parties, with the desire to discuss possibilities for settlement.
b. Stevens matter---WGEP has approved the continuance of the appeal in this matter. Port Counsel noted that she hopes the matter will be resolved before the scheduled date of June 11, 2003.
c. Lunde matter---notation was made of the letter from Port Counsel to Chairman Cantwell, dated 2/24/03.
3. Private Property Access: subcommittee report
Commissioner Abood stated that copies of the draft access agreement document from June 2001 would be made available for discussion at the next regular meeting.
4. Logo Contest: subcommittee report
Commissioner McCoy reported that rules had been drawn up and will be typed and presented to the public and interested groups. She also reported that a check with the SJC Auditor's office and the WA State Auditor's office had produced the opinion that so long as the value of any prize awarded did not exceed the value of the service provided, it was a legal arrangement.
Chairman Cantwell noted that he had spoken with Rod Magner of Magic Air, who volunteered the prize ride for one person at a cost of $100.00.
5. Noise Abatement Brochure: subcommittee report
Chairman Cantwell noted that the only change proposed was that of the traffic pattern altitude being raised from 1000' to 1100', the brochure was ready for reprinting.
New Business
1. FAA proposed frequency change
Chairman Cantwell noted that he would investigate possible problems regarding a splitting of the frequency for various county airports and radio capabilities of A/C which frequent the area, and report back at a later meeting.
Communications and Airport Manager's Report
The Airport Manager presented communications from: 1)Pat Mayo, letter 2/19/03 re proposed frequency change; 2)Jeff Winter, e-mail 2/21/02 re Bellevue Mortgage properties; 3)Diana Hancock, fax/letter 2/23/03 re Stevens matter; 4)Diana Hancock, letter 2/24/03 re Lunde matter.
The Airport Manager reported on:
1. Around the Port -rock wall; deer herding; emergency generator
2. Proposed legislative bills---aviation fuel tax; A/C and pilot registration
3. Proposed frequency change
4. Payroll error
Operational Issues
It was noted that the safety seminar had been scheduled for March 25. More information will be available at the next regular meeting.
Commissioner McCoy reported on her attendance at the EPRC meeting of February 20, 2003, at which the airport overlay district was again discussed. She noted that EPRC was formulating a letter asking the Port of Orcas to consider purchasing any vacant and future properties for sale in zones 2 and 4 for safety reasons.
Approval of Payroll for February 2003
Cantwell moved, Abood seconded approval of the February 2003 payroll in the amount of $3405.25 and the motion was unanimously carried.
Executive Session
Chairman Cantwell asked to convene for an Executive Session at 7:48P.M. for a time not to exceed 15 minutes, pursuant to RCW 42.30.11, to discuss a real estate matter. The Executive Session ended at 7:56P.M. at which time the Regular Meeting was reconvened.
Continuation of Regular Meeting
Cantwell moved, Edwards seconded having the Port of Orcas hire an appraiser to appraise the Bellevue Mortgage properties which have been offered for sale. The vote was Cantwell, Edwards, Hopkins, McCoy yea; Abood nay. Motion carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on March 13, 2003.
Chairman Cantwell adjourned the meeting at 8:04 P.M.
Minutes prepared by Bea vonTobel, Airport Manager
February 13, 2003 Port of Orcas meeting minutess
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