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PORT OF ORCAS MEETING MINUTES

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Port of Orcas information and list of meeting minutes

August 8, 2002 meeting minutes

Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Susan Alexander, Myrna Fant, Mike Buck, Curt Johnson, Bob Waunch, Dwight Guss.

Approval of minutes
Cantwell moved, Abood seconded approval of the minutes of the regular meeting of July 25, 2002 as presented, and the motion was unanimously approved.

Public access time
Myrna Fant was unable to locate the minutes from the last Port meeting on the Sanjuanislander.com website, and inquired as to whether they had been posted. The IAM was asked to check into this.

Myrna also voiced concern about the ease of access through the pedestrian gate at the SW corner of the field, and asked whether a chain and lock might be installed so as to help maintain a safe area in the vicinity of Bill Anders' hangar. The IAM was asked to help with this matter.

Unfinished Business

1. Wildlife perimeter fence: status report
Most of the information was addressed in the IAM's report. Additional comments were the appearance of deer within the fence on the west side (hopefully corrected with work on the pond crossing section), and a flock of Canada geese which seems to have taken up residence in the pond and fly the runway or across it.

The IAM was asked to contact W&H/Lightning Fence to inquire as to when the fence contractor would be on-island to finish work on the extensive punch list.

2. Port of Orcas Capital Projects for 2002: status report
Much information was included in the communications section of the IAM's report. The main topic of discussion was the airport drainage study/project and how to finance it.

Commissioner McCoy had telephone conversations with Jeff Winter (8/7/02) and David Williams (8/8/02) related to this project, and relayed that David had recommended a face-to-face meeting with Jeff Winter and Carol Key to outline the importance of this project and why it would be beneficial for the FAA to fund this project at the 90% level.

Chairman Cantwell had also had conversations with Jeff Winter and David Williams, and had arrived at the conclusion that the Port either needed to convince the FAA to fund the project or undertake the project without federal funds, which would free the Port from federally-imposed constraints. The Commissioners asked the IAM to compose a letter to Jeff Winter, cc to David Williams outlining the Port's position and why this project is an integral and important part of the Port's future.

Cantwell moved considering the Congressional Mandate re the runway grooving project. The motion was lost for want of a second.

The last point made was that, if the Port finds itself short of funds for this project, access fees should be considered.

New Business

1. Fly-In 2002: report
Information and figures were attached in the IAM's report. Dwight Guss and Myrna Fant were both congratulated on the organization and smooth operation of the fly-in.

2. Sale of hangar #19
Abood moved, Cantwell seconded approval of the first right to purchase hangar #19, and the motion was unanimously carried..

Abood moved, Cantwell seconded approval of the assignment of the lease of hangar #19 to Jake Boyd, and the motion was unanimously carried,

3. Estimation of legal fees for remainder of 2002 and 2003
Commissioner Abood asked whether Port Counsel had an estimate of fees for the remainder of this year, and for next year in preparation for the 2003 budget. This was scheduled to be presented at the next regular meeting.

4. Consideration of aircraft gate from Marlo, Inc. to Port property
This item was scheduled for discussion at the next regular meeting.

Communications and Interim Airport Manager's Report
The IAM presented communications from:

  1. FAA/Jeff Winter, letter 6/13/02, re Orcas Day Park;

  2. W & H Pacific/David Williams, telephone conversation 8/1/02, re Buy America concerns;

  3. W & H Pacific/Mark VanWormer, e-mail 8/1/02, re draft scope for drainage improvements;

  4. FAA/Jeff Winter, e-mail 8/5/02, re drainage improvements;

  5. W&H Pacific/David Williams, fax 8/6/02, re proposed capital improvements projects cost breakdown;

  6. W & H Pacific/David Williams, fax 8/6/02, re revised estimates for airport drainage study;

  7. SJC Auditor, 2003 budget worksheets.

Items #1-#6 were included in discussion of Unfinished Business item #1. Item #7 was to be considered in a future regular meeting.

The IAM reported on:

  1. Fence issues

  2. 2002 Fly-In

Operational Issues
None

Treasurer's Report The IAM presented the July 2002 treasurer's report, which was accepted without comment.

Approval of Vouchers McCoy moved approval of general fund expenditures for July 2002 in the amount of $9,796.18. Cantwell, McCoy, Edwards yea; Abood nay. Motion carried. Commissioner Abood wished to be on record that his no vote was only for that portion of the general fund expenditures which were scheduled to be paid to the Washington Employment Security Department.

Abood moved, Cantwell seconded approval of capital fund expenditures for July 2002 in the amount of $16,971.00, and the motion was unanimously carried.

Cantwell moved, McCoy seconded approval of a capital fund expenditure for July 2002 in the amount of $115.01, and the motion was unanimously carried.

Executive Session Chairman Cantwell asked to convene for an Executive Session at 7:55P.M. for a time not to exceed 15 minutes, pursuant to RCW 42.30.11 to discuss a personnel issue and pending litigation. The Executive Session ended at 8:15P.M. at which time the Regular Meeting was reconvened.

Next Meeting and Adjournment The next regular meeting of the Commission was scheduled for 7:00P.M., August 22, 2002 in the Port conference room.

Abood moved, Cantwell seconded adjournment at 8:25P.M., and the motion was unanimously carried.

Minutes prepared by Bea vonTobel, Operations Assistant

Port of Orcas July 25, 2002 meeting minutes

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