PORT OF ORCAS
Minutes of the Regular Meeting
August 22, 2002
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Ed LeCocq Jr, Victoria Parker, Lynn Richard, Bob Henigson, Paul Vierthaler, Dan Stevens.
Approval of minutes
McCoy moved, Abood seconded approval of the minutes of the August 8, 2002 regular meeting as presented, and the motion was unanimously carried.
Public access time
Bob Henigson, Victoria Parker and Lynn Richards presented information re Proposition 1, for the Orcas Island Public Library, which will appear on the ballot this fall.
Unfinished Business
1. Wildlife perimeter fence: status report
Most of the information was addressed in the IAM's report. Lightning Fence has still to complete numerous items from the punch list.
2. Port of Orcas Capital Projects for 2002: status report
Commissioner McCoy reported on conversations with David Williams (W&H) and Jeff Winter (FAA) re possible FAA funding of the study portion of the stormwater drainage project. It was noted that FY2002 funds had been expended, but that this project would most likely be funded under FY2003 funds, which are due for approval by Congress in October 2002. Port staff will contact SJC Public Works (Jerry Rasmussen) to encourage a sharing of funding for the Port's portion of the County's work.
Further discussion centered on how certain the Port was of FAA help on this project, and whether there was enough money in the Port's capital projects budget to undertake this initial part.
Cantwell moved, McCoy seconded approving the professional services contract with W&H Pacific for the Port Drainage Study, for the estimated amount of $20,366.00. Cantwell, McCoy, Abood, Edwards yea; Hopkins nay. Motion carried.
Hopkins urged contacting SJCPW for their help and cooperation, since at this point FAA funding had not been secured.
New Business
1. Sale of hangar #8.
This item was postponed until a later meeting.
2. First consideration of budget for 2003---information/input
Discussion centered around some lack of information re: anticipated legal fees for 2003; what the assessed value of the Port's property is for use in determining 2003 levy rate. It was determined that some of this information would be forthcoming before the next general meeting.
The IAM was asked to contact Kathy Wehle, CPA, about an estimate of the number of hours which she might be need to help design the 2003 budget.
Communications and Airport Manager's Report
The IAM presented communications from:
- JLARC study report re proposed WA Aviation division separation from WSDOT
- Jeff Struthers, letter 8/15/02, re 2002 Fly-In
- W&H Pacific, letter 8/19/02 re repurchase of company
- Diana Hancock, memo 8/20/02 re estimated legal fees
- WPPA, notice of Small Ports Seminar
- WPPA, memo from WA Attorney General, 7/30/02 re Open Public Meetings Act changes
- Port to FAA, letter dated 8/16/02 re stormwater drainage project
- Dwight Guss, e-mail 8/21/02 re Fly-In.
The IAM reported on:
- Fence items
- Capital projects
- Small Ports Seminar
- Geese
- Need for new printer
Re item #3, Hopkins moved, Abood seconded approval of $25 registration fee plus mileage for the IAM to attend the Small Ports Seminar on October 18, and the motion was unanimously carried.
Cantwell moved, Edwards seconded approval of registration fees for Commissioner Abood to attend the Small Ports Seminar on October 18, and the motion was unanimously carried.
Cantwell moved, Abood seconded approval of registration fees for Commissioner McCoy to attend the Small Ports Seminar on October 18, and the motion was unanimously carried.
Operational Issues
Commissioner McCoy asked whether the soda machine was too much bother for the amount of profit shown, and the IAM noted that because of change and the stocking of the machine, it was just now beginning to show a profit.
Approval of Payroll
Abood moved, McCoy seconded approval of the August 2002 payroll in the amount of $3,305.63, and the motion was unanimously carried.
Executive Session
Chairman Cantwell asked to convene for an Executive Session at 8:50P.M. for a time not to exceed 30 minutes, pursuant to RCW 42.30.11 to discuss a personnel issue and pending litigation. The Executive Session ended at 8:25P.M. at which time the Regular Meeting was reconvened.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on September 12, 2002 in the Port conference room.
Chairman Cantwell adjourned the meeting at 9:27 P.M.
Minutes prepared by
Bea vonTobel, Operations Assistant
Port of Orcas August 8, 2002 meeting minutes
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