PORT OF ORCAS
Minutes of the Regular Meeting
September 12, 2002
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Edward A. LeCocq Jr., James and Deanna Sirmans, Robert A. Cook, Joe Heagney, Bob Simica.
Approval of minutes
Cantwell moved, Abood seconded approval of the minutes of the regular meeting of August 22, 2002 as presented, and the motion was unanimously carried.
Public access time
None
Unfinished Business
1. Wildlife perimeter fence: status report
Much of the information on this topic was presented as part of the IAM report (item #1). Discussion centered around the continuous malfunctions of the gate from the Griot property. Two possible solutions were outlined, one from Dan Flud of Lightning Fence (a remounting/rearranging/rewheeling of the gate system) and the other from David Williams of W&H Pacific (widening and leveling of the track, relocation of support wheels, and attendant relocation of the operator(s). At the end of discussion the Commissioners were in agreement that in order to prevent further problems, the second option was selected. The IAM was asked to relay this information to W&H Pacific.
2. Port of Orcas Capital Projects for 2002: status report
Discussion centered around information from the IAM report (item #6) and a letter from Jeff Winter, FAA, dated 8/28/02. The main item of discussion was the consideration of future development of current Port property (i.e., the Larson purchase) as part of the design process which would qualify for funding along with the other current projects under consideration. By rolling all these projects into one major project, with a proposed timeline for completion, the stormwater assessment, improvement, and other capital projects contemplated could be completed with FAA funding.
Work on the stormwater assessment is scheduled to begin on September 16.
3. 2003 Budget: work session
Chairman Cantwell had spoken with Kathy Wehle prior to the meeting, and indicated that she was willing to help with the budget process, but did not currently have time to provide additional reports for the Commissioners. The IAM was requested to ask for a scope of work for preparing the budget, along with time and expense estimates.
New Business
1. Sale of hangar #8.
Abood moved, Edwards seconded the Port's right of refusal to purchase hangar #8, and the motion was unanimously carried.
Abood moved, McCoy seconded approving the assignment of the hangar lease from Geoffrey Schussler and Alan Lichter to Joan L. Baker., and the motion was unanimously carried.
2. Proposal to operate a drive-through food service establishment.
Deanna and James Sirmans were present to follow up on their letter of 8/28/02 to the Port, proposing this service.
Discussion was favorable on allowing this type of service to be provided, but was stymied by the inapparent decision on where to locate this service on Port property. Since 40-amp electric power is needed, and since a location to draw customers from both airport patrons and the general public is needed, this request was taken under advisement. The Sirmans were asked to propose one or more locations where this service could be provided, and will present this information at a later meeting.
Further discussion centered on permits, the Port's liability, and how to determine a rental/lese rate for the proposed operation.
Communications and Interim Airport Manager's Report
The IAM presented communications from: 1)Charlie's Coffees " Gracie's Goodies (letter of 8/26/02); 2)Jeff Winter, FAA, (letter of 8/28/02); 3)William Fleming (letter of 9/10/02). The first two items were both discussed in previous sections of the meeting; item #3 was held for executive session.
The IAM reported on:
- Fence items
- Noise complaints
- Work week status
- Health insurance
- Employee evaluation
- Capital projects update
- 2003 Budget
- Outdoor projects
- Treasurer's report
- Printer/fax
- Main terminal lighting
Items #1, #6, #7, #9 were discussed during earlier portion of the meeting; items #10 and #11 were informational.
Under item #2, the IAM was aske to write a letter to Methow, reiterating the noise abatement procedure, and stressing the elimination of low-level turns on both approach and departure.
Item #3 noted a return to a Monday-Friday work week beginning in October 2002, with weekend parking lot and tiedown walk-throughs when the IAM is on-island and available.
For item #4, Abood moved, Hopkins seconded raising the Port's contribution for health insurance to the 90% level as provided to a full-time employee, beginning October 1, 2002, and the motion was unanimously carried.
Item #5, employee evaluation, prompted discussion about a subcommittee to evaluate the performance and provide compensation information so that the 2003 budget could be completed. Chairman Cantwell and Commissioner Abood volunteered to serve on that subcommittee, and
provide information at the next regular meeting. The IAM provided information and evaluation instruments for possible use.
Under item #8, several parts were informational only, but the following actions were taken under the following:
f-outhouses. Commissioner Abood offered to research costs and availability of newer structures, with an eye toward providing such in 2003.
g---golf cart. The IAM was asked to provide a cost estimate for evaluation of engine repairs.
h---mower servicing. The IAM was asked to provide a cost estimate for mower deck servicing/repair.
Operational Issues
None
Approval of vouchers
Abood moved, Cantwell seconded approval for payment of general fund vouchers for August 2002 in the amount of $9,740.32, and the motion was unanimously carried.
Abood moved, Cantwell seconded approval for payment of capital projects vouchers for August 2002 in the amount of $22,331.99, and the motion was unanimously carried.
Executive Session
Chairman Cantwell asked to convene for an Executive Session at 8:10P.M. for a time not to exceed 30 minutes, pursuant to RCW 42.30.11 to discuss a personnel issue and pending litigation. The Executive Session ended at 8:45P.M. at which time the Regular Meeting was reconvened.
Abood moved, Edwards seconded appointing Bea vonTobel, Interim Airport Manager, as Airport Manager. After discussion, both the second and the motion were withdrawn.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on September 26, 2002.
Chairman Cantwell adjourned the meeting at 8:55 P.M.
Minutes prepared by
Bea vonTobel, Operations Assistant
Port of Orcas August 22, 2002 meeting minutes
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