Port of Orcas
Minutes of the Regular Meeting
September 25, 2003
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Ulanah McCoy, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Paul Vierthaler, Edward A. LeCocq, Jr., Dave Rains, Jack Becker, Shawn Alexander
Approval of minutes
Hopkins moved, Cantwell seconded approval of the minutes of the regular meeting of September 11, 2003 as presented. Hopkins, Cantwell, Edwards, McCoy yea; Abood abstain. Motion carried.
Public access time
None
Unfinished Business
1. Port of Orcas Capital Projects for 2003: status report
Much of the information presented was contained in the airport manager's report. Dave Rains, construction superintendent, was present to give a progress report and answer questions.
Regarding a letter from W&H Pacific (9/24/03) concerning costs involved to open the runway for the upcoming weekend, discussion among the Commissioners yielded no action.
2. Pending Litigation: status report
Shawn Alexander, attorney for Dan Stevens, was present to hear what action would be taken on his offer to Port Counsel to settle the matter. He stated that constructing the fence in its present location was a unconstitutional taking of properties under color of law, and that, with no action forthcoming on the part of the Port of Orcas, he would continue with litigation. Mr. Alexander left the meeting at this point.
Chairman McCoy reiterated the offer of settlement of this matter as far as Sheryl Brandt, attorney for WGEP was concerned, which was $12,500. She noted that this offer would not get any better. After further discussion, Cantwell moved, McCoy seconded accepting this offer from WGEP, and the motion was unanimously carried.
Chairman McCoy noted that an executive session with Port Counsel present telephonically was needed to further discuss this issue. This was to be arranged at a mutually acceptable time.
3. Com-Steel documents and bioswale for new hangar project
Chairman McCoy reported that during a telephone conversation earlier in the week with Doug Smith of Com-Steel, he had offered to settle the bioswale costs for $6,000.00 instead of the earlier offering of $10,000.00. After discussion, McCoy moved, Hopkins seconded accepting the offer of $6,000.00 as the Port's share of the bioswale design and construction. McCoy yea; Hopkins, Cantwell, Abood, Edwards nay. Motion failed.
Chairman McCoy noted that the Port's offer of $4,500.00 to Com-Steel as its share of the bioswale was still valid.
Abood moved, McCoy seconded signing of the memorandum of lease between the Port of Orcas and Com-Steel, LLC, south portion of TPN 27114202024, and the motion was unanimously carried.
Abood moved, McCoy seconded signing the lease assignment between Com-Steel, LLC and the Eastsound Condominium Association, Inc., south portion of TPN 27114202024, and the motion was unanimously carried.
Abood moved, McCoy seconded signing the declaration and covenants, conditions, restrictions and reservations for the Eastsound Hangar Condominium, south portion of TPN 27114202024 and the motion was unanimously carried.
4. 2004 Budget Considerations
The airport manager presented a rough draft of anticipated general fund expenditures for 2004 for consideration by the Commissioners. The subcommittee of Abood and Cantwell will peruse the suggestions and report at a later meeting, soliciting input from other members. The capital projects budget had not yet been visited, but was due for input at a later meeting.
New Business
1. Commercial use of hangars in new hangar project
Commissioners Hopkins and Edwards noted that they recalled earlier having passed language which would deny any commercial activities operating from hangars on Port property. Chairman McCoy asked the airport manager to locate this language and report back to the Commissioners.
Communications and Airport Manager's Report
Communications were received from:
- Orcas Island Pathways; undated; information packet and invitation to open house;
- W&H Pacific; letter 9/24/03 re costs associated with opening runway for upcoming weekend;
- Com-Steel; letter 9/25/03 re documents awaiting Port signatures and release of lease payment;
- Louellen McCoy; card 9/25/03 re biplane ride.
Items #1 and 4 was informational in nature; items 2 and 3 were handled during earlier portions of the meeting.
The airport manager reported on:
- Around the Port---bioswale construction
- Capital Projects Update---progress and concerns
- Scheduled Vacation Days
- Budget Planning information
Approval of Payroll for September 2003
Abood moved, McCoy seconded approval of payroll for September 2003 in the amount of $3,716.44, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on October 9, 2003.
The meeting was adjourned at 8:05P.M.
Minutes prepared by Bea vonTobel, Airport Manager
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