PORT OF ORCAS
Minutes of the Regular Meeting
September 26, 2002
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Steve Hopkins, Chairman pro tem. A quorum was present. Attending were: Steve Hopkins, Gary Abood, Ulanah McCoy, Bea vonTobel, Edward A. LeCocq Jr., Jim and Deanna Sirmans, Paul Vierthaler
Approval of minutes
Hopkins moved, Abood seconded approval of the minutes of the regular meeting of September 12, 2002 as presented, and the motion was unanimously carried.
Public access time
Ed LeCocq asked how the Port intended to handle the lawsuit filed by Duane Lunde, and was informed that the Port Counsel was handling the matter.
Jim and Deanna Sirmans were present to discuss possible placement suggestions for their mobile food service. Also under discussion were legal matters, such as insurance coverage, rent/lease rates and possible water and refuse charges. After much discussion, the Interim Airport Manager was asked to propose a location and deal with the other matters in an equitable fashion, and to report at the next regular meeting.
Paul Vierthaler spoke in support of having a vendor on Port property. He also mentioned the presence of a family of deer within the wildlife perimeter fence. Discussion followed on how to deal with this problem, since all the gates are now reliably functional. The IAM was asked to arrange for a deer escort service to move them off Port property.
Unfinished Business
1. Wildlife perimeter fence: status report
Much of the information on this topic was presented as part of the IAM report (item #1). The Commissioners asked the IAM to find out whether a reworking of the Larson gate to conform to the Griot gate was possible under coverage of the fence grant. David Williams and Greer Allen will come to the Port in the near future to make certain all paperwork is in order for the inevitable state audit, and possible federal audit as well.
2. Port of Orcas Capital Projects for 2002: status report
A meeting with concerned parties re the stormwater drainage evaluation was held on September 24, and was reported on by Commissioners Hopkins and McCoy. A major concern was the perceived persistence by the FAA on completing projects the Port was not ready to accept as necessary in order to receive funding for the evaluation and its possible required improvements. This will be discussed further with both W&H Pacific and the FAA (Jeff Winter). Since all the various parts of the 2002 and further capital projects are dependent upon FAA funding, this item will receive further scrutiny.
3. 2003 Budget: work session
Some of the material discussed here was included as item #9 in the IAM report. The IAM presented a proposed budget for 2003, and discussion centered around the possibility of having to borrow money to complete all the scheduled capital improvements. Commissioner Abood wished to go on record as being against deficit spending. The IAM was asked to discuss with W&H Pacific the possibility of stretching the projects out over a 2-year period so as not to have to borrow money, and reporting at the next regular meeting.
The IAM was asked to advertise the public budget hearing for the next regular meeting on October 10, 2002.
4. Sirmans request for food vending service location.
This item was previously discussed during public access time.
New Business
None
Communications and Airport Manager's Report
The IAM presented communications from:
- Diana Hancock (9/21/02) concerning the suit filed by Duane Lunde
-
David Williams re best guess estimate on final fence costs.
The IAM reported on:
- Stormwater evaluation plan meeting
- Fence items
- Golf cart repair estimate
- Mower deck repair estimate
- Digital pictures for Port Counsel
- Pesticide applicator license renewal
- Surplus equipment
- Health insurance coverage
- Meeting with SJC Auditor
- Staff evaluation
- WGEP Representative visit.
Items #1, 2 and 9 were discussed during earlier business items.
The Commissioners supported having the IAM get the golf cart repaired (#3) and the mower deck serviced (#4). Commissioner Abood offered to transport the mower deck to Barnett Equipment for the servicing.
Hopkins moved, Abood seconded payment for the IAM to attend the WWTLS to obtain recertification credits for her pesticide applicator's license, and the motion was unanimously carried. (item #6),
The IAM was asked to find good homes for the equipment declared surplus: the Dell computer, the Okidata printer, and the Panasonic fax machine (item #7).
Abood moved, Hopkins seconded allowing the IAM to waive health coverage in the amount of $286.37 monthly (adjusted so as to maintain the 90% coverage level), and add that amount to payroll so that she might obtain coverage through the Orcas Island School District through her domestic partner, and the motion was unanimously carried (item #8).
Under item #10, Commissioner Abood said that he would speak with Chairman Cantwell so that this item could be completed in a timely manner.
Item #11, informational only, concerned an upcoming visit with Rebecca Bishop from WGEP (Port's insurance agency) on October 2, and which Commissioners who wished could come to meet and discuss any concerns they might have.
Operational Issues
None
Approval of September 2002 payroll
Abood moved, Hopkins seconded approval of the September 2002 payroll in the amount of $3001.65, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on October 10, 2002, at which time a public hearing on the budget will be held along with regular business items.
Chairman Cantwell adjourned the meeting at 8:28 P.M.
Minutes prepared by
Bea vonTobel, Operations Assistant
Port of Orcas Sept. 12, 2002 meeting minutes
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