Port of Orcas
Oct. 9, 2003 meeting minutes
e-mail:orcasairport@rockisland.com
Call to order and confirmation of a quorum
The meeting was called to order at 5:00P.M. in the Port conference room by Ulanah McCoy, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Jack Becker, Michael Buck, Paul Vierthaler.
Executive Session
Chairman McCoy asked to convene for an Executive Session at 5:05P.M. for a time not to exceed 60 minutes, pursuant to RCW 42.30.11, to discuss pending litigation with Port Counsel present telephonically. The Executive Session ended at 5:45P.M. at which time the Regular Meeting was reconvened.
Approval of minutes
Abood moved, Hopkins seconded approval of the minutes of the regular meeting of September 25, 2003 as presented, and the motion was unanimously carried.
Public access time
None
Unfinished Business
1. Port of Orcas Capital Projects for 2003: status report
Much of the information presented was contained in the airport manager's report. Additional information included possible delays in installation due to changes in shipping dates for parts.
2. Pending litigation: status report
No public action was taken as a result of the Executive Session.
3. 2004 Budget Considerations
The airport manager presented an updated 2004 budget worksheet and the current treasurer's report for use in budget planning discussions.
Discussion centered on obtaining best estimates for internal revenues by the Port for 2003, which will be provided before the next regular meeting; monies reserved for line item 20.2001 (personnel benefits); 2004 projected internal revenues.
Commissioners Abood and Cantwell will present more definite numbers at the next meeting, which will schedule further work. The public hearing on the budget is scheduled for November 13, along with adoption of the 2004 budget.
New Business
1. Staff Evaluation
The airport manager distributed forms for use in evaluating the airport manager, which are to be returned to the Chairman before the next meeting.
Communications and Airport Manager's Report
Communications were received from: - Mary, John, and Steve Schoen, re Bob Schoen Memorial;
- SJC Conservation District;
- FAA NW Mountain Region newsletter;
- Jeff Winter, FAA, re 2004 capital projects;
- WSDOT, airport security planning meeting.
All were informational in nature.
The airport manager reported on:
1. Around the Port
2. Capital Projects Update---progress, status
3. Airport Security Planning Meeting
Approval of Vouchers for September 2003
Abood moved, McCoy seconded approval of general fund expenditures for September 2003 in the amount of $4,041.81, and the motion was unanimously carried.
Abood moved, Cantwell seconded approval of capital fund expenditures for September 2003 in the amount of $122,078.09, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M. on October 23, 2003.
The meeting was adjourned at 6:25P.M.
Minutes prepared by
Bea vonTobel, Airport Manager
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