Port of Orcas
Minutes of the Public Hearing and Regular Meeting
Oct. 14, 2004Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Ulanah McCoy, Chairman. A quorum was present. Attending were: Ulanah McCoy, Steve Hopkins, Al Edwards, Jack Becker, Bea vonTobel, Steve Pearson, Ed LeCocq, Jr.
Approval of minutes
Becker moved, Hopkins seconded approval of the minutes of the regular meeting of September 23, 2004 as presented, and the motion was unanimously carried.
Public access time
None
Unfinished Business
Chairperson McCoy asked to revise the order of business in order to accommodate a member of the public who had come to present business.
1. Steve Pearson: request for driveway easement, further information
The airport manager had asked Port Counsel Hancock to draw up a standard lease agreement for the driveway easement at the south end of the clear zone, which had earlier been approved by the Commissioners. Upon investigation, Hancock discovered that the transfer of the property had not yet been completed, and the airport manager advised that the easement lease not be signed until conveyance had been completed. Pearson noted that this conveyance should be completed within the next two weeks, which would allow for action at the next regular meeting. Also at that time, McCoy suggested an Executive Session would be in order to discuss the lease rate.
2. Lantec, Inc. request for access at taxiway A2: additional information
This item was postponed until the November 11, 2004 meeting.
3. Pending Litigation: status report
Chairperson McCoy reported that in a conversation with Port Counsel Hancock the preceding week, it was relayed that the judge had ruled against the Stevens request.
Public Hearing: Consideration of General and Capital Projects Fund Budgets for 2005
Chairman McCoy opened the public hearing for consideration of the 2005 budgets by noting that each Commissioner had received a preliminary budget suggestion from the airport manager at the preceding meeting, and asked for comments and questions from the Commission.
Edwards moved, Hopkins seconded increasing the 2005 hourly rate of pay for the airport manager to $16.00, effective with the January 2005 payroll (starting December 26, 2005), and further increasing the hourly rate to $16.83, effective with the July 2005 payroll (starting June 26, 2005), and the motion was unanimously carried.
The airport manager revised the general fund budget figures to reflect the payroll change. After other clarifications concerning proposed budget amounts were addressed by the airport manager, Hopkins moved, Becker seconded adopting the 2005 budget for general fund and capital projects as presented, with a general fund total of $160,843.00 (of which $63,643 is raised by levy), and a capital projects budget of $48,049.00 (all raised through levy), for a total of $208,892.00 ($111,692.00 by levy), and the motion passed unanimously. The airport manager was asked to have documents concerning the 2005 budget ready for signing at the next regular meeting.
Chairperson McCoy closed the public hearing for budget adoption at this point.
New Business
1. Commissioner Cantwell: attendance and status
Chairperson McCoy noted that a reading of the bylaws showed that until Commissioner Cantwell chooses to vacate his position, his status is unchanged.
Ed LeCocq, Jr., noted that he would like to be considered to fill the vacancy should one occur. McCoy stated that the Commissioners would likely solicit interested parties from the population at large to fill a vacancy, choosing from that pool of candidates, should a vacancy occur.
2. Rules and Regulations: update
The airport manager noted that the current Rules and Regulations could be changed slightly to meet the requirements for a document called Minimum Standards. Suggestions had been received from Jeff Winter, FAA, and inserted into the current document. The airport manager was asked to incorporate those changes into the document and make the name change.
Airport Manager's Report
Communications were received from FAA/NWM Division, fall 2004 newsletter.
The airport manager reported on:
1. Around the Port
a. Crack Sealing
b. Final Mowing
c. Painting Exterior of Terminal
d. Resurfacing of Floor Covering of Terminal
e. Disabled Aircraft
2. Stevens Access Update
3. Airport Service Level Update
4. Airport Manager Job Evaluation
5. Budget Adoption
6. Out of Office Dates
7. Rules and Regulations Update
All items were informational in nature. Edwards suggested that costs associated with the off-island coursework selected by the airport manager to update/increase skills be paid by the Port, and the consensus of the other Commissioners upheld this suggestion.
Treasurer's Report
The treasurer's report for September 2004 was accepted as presented.
Approval of Payroll/Vouchers
Becker moved, Hopkins seconded approval of general fund vouchers for October 2004 in the amount of $8,228.75, and the motion was unanimously carried.
McCoy moved, Hopkins seconded approval of an additional general fund voucher for October 2004 in the amount of $215.00, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., October 28, 2004 in the Port conference room.
The meeting adjourned at 8:15P.M.
Minutes prepared by
Bea vonTobel, Airport Manager
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