PORT OF ORCAS
Minutes of the Regular Meeting
December 11, 2003
Call to order and confirmation of a quorum
The meeting was called to order at 6:30P.M. in the Port conference room by Ulanah McCoy, Chairman. A quorum was present. Attending were: Ulanah McCoy, Steve Hopkins, Frank Cantwell, Al Edwards, Gary Abood, Bea vonTobel.
Additional members of the public who arrived at 7:00P.M. were Myrna Fant, Paul Vierthaler, Jack Becker, Edward A. LeCocq, Jr., Laurie Johnson, Eric Johnson, Robin Watson, Dwight Guss, Barbara LaBrash, Audrey Wells, Roy Light.
Executive Session
Chairman McCoy asked to convene for an Executive session at 6:30P.M. for a time not to exceed 30 minutes, pursuant to RCW 42.31.11, to discuss pending litigation telephonically with Port Counsel. The Executive Session ended at 7:00P.M., at which time the Regular Meeting was reconvened.
Administrative Business
Chairman McCoy led the Commissioners in wishing the airport manager a happy birthday, and thanked Commissioner Abood for his service during his term of 2000-2003.
Approval of minutes
Hopkins moved, Edwards seconded approval of the minutes of the regular meeting of November 13, 2003 as presented, and the motion was unanimously carried.
Public access time
Chairman McCoy welcomed the members of the public, many of whom attended the meeting at her invitation to help prevent further vandalism on Port property by randomly observing activities and walking about the airport. She stressed that the SJC Sheriff's Office welcomed the extra observations, and had cautioned not to confront anyone encountered, instead contacting law enforcement; and that no vehicles were to be driven in the airport operations area. She thanked those who attended the meeting, and encouraged them to enlist other pilots and neighbors who might be interested in participating to contact her.
In order to accommodate other members of the public who were present, Chairman McCoy asked to proceed to New Business.
New Business
1. Development Proposals, request for airport access and sewer easement from Bellevue Mortgage Properties/ Lantec, Inc.
Eric Johnson was present to answer questions about Lantec's proposed access point and request for an extension of the sewer easement from Grasylvania to the border of their property.
Commissioners Abood and Edwards questioned the safety aspect of a midfield crossing. Dwight Guss asked whether the present Grasylvania taxiway might be extended northward to the property, thus eliminating the midfield crossing.
After further discussion, Cantwell moved, Hopkins seconded approval of access from the property at taxiway A2, provided the taxiway is constructed to FAA rules and regulations, and the motion was unanimously carried.
Abood moved and Hopkins seconded granting Eastsound Sewer and Water District an easement for the sewer main line already installed between the runway and Airport Center property from Mount Baker Road north to Grasylvania, and the motion was unanimously carried. (This request was from the letter of 12/11/03 from Eastsound Sewer and Water District).
Cantwell moved, Abood seconded granting an easement for the extension of the aforementioned sewer line from Grasylvania north to the Lantec, Inc. property. After further discussion, Abood withdrew his second, and the motion was lost for want of a second. Commissioner Hopkins agreed to research this topic, with further discussion scheduled for the next regular Port meeting on January 8, 2004.
2. 2004 Fly-In Request and Dates
Commissioner Edwards noted that the 20th Annual Fly-In will be chaired by Donna Ballenger, who organized the first fly-in. The dates will be August 6th, 7th and 8th of 2004. The Commissioners agreed to put these dates on the Port's calendar.
Unfinished Business
1. Port of Orcas Capital Projects for 2003: status report
Much of the information was contained in the airport manager's report. Commissioner Cantwell reported that although some equipment for the AWOS had not yet arrived, dial-up information would be available before the console in the terminal building was installed. Testing of the lighting system was scheduled to occur within the next week. Chairman McCoy noted that concerns over the aiming of the REILs so as not to interfere with oncoming traffic moving north on Lovers Lane or neighbors to the north were scheduled to be addressed by W&H and D&S as testing begins. She also reported that that investigation into using biodiesel as the fuel for the generator was being investigated, and a report was scheduled for the next construction meeting scheduled for December 19 at 9:00A.M.
2. Pending Litigation: status report
No report
3. 2004 Budget: consideration of budget amendment
Abood moved, Edwards seconded increasing the amount for new construction and the value of state-assessed property in Resolution #11-13-03B from $250.00 to $2,500.00, (with the final amount to be adjusted by the SJC Auditor) and placing that amount in the capital projects fund, which would raise the total budget amount to $210,827.00 and change the property tax amount from $110,625 to $113,125.00, and the motion was unanimously carried.
Airport Manager's Report
Communications were received from: 1)Lantec, Inc., letter 11/21/03 re airport access and sewer easement; 2)San Juan Islander, web notice 12/6/03 re Lopez Airport; 3)Shawn Alexander, letter 12/5/03 to Diana Hancock re Stevens matter; 4)Diana Hancock, letter 12/8/03 re Stevens matter; 5)Diana Hancock, letter 12/8/03 re Stevens discovery request; 6)Eastsound Sewer & Water, letter 12/11/03 re sewer easements.
Item #1 was dealt with during New Business; item #2 was informational in nature; items #3, #4 and #5 were considered during Executive Session as informational; item #6 was considered during New Business.
The airport manager reported on:
1. Around the Port
2. Construction update
3. Budget Reconsideration
4. Appointment of WPPA trustee
5. WTLS Pesticide Recertification attendance
Approval of Payroll/Vouchers
Abood moved, Edwards seconded approval of November 2003 payroll in the amount of $3,150.14, and the motion was unanimously carried.
Abood moved, Cantwell seconded approval of November 2003 general fund vouchers in the amount of $5,089.03, and the motion was unanimously carried.
Abood moved, Cantwell seconded approval of November 2003 capital projects vouchers in the amount of $164,477.22, and the motion was unanimously carried.
Next Meeting and Adjournment
The next regular meeting of the Commission was scheduled for 7:00P.M., January 8, 2004 in the Port conference room.
The meeting was adjourned at 8:10P.M.
Minutes prepared by
Bea vonTobel, Airport Manager
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