Minutes of the Public Hearing and Regular Meeting
December 12, 2002
Call to order and confirmation of a quorum
The meeting was called to order at 7:00P.M. in the Port conference room by Frank Cantwell, Chairman. A quorum was present. Attending were: Frank Cantwell, Steve Hopkins, Al Edwards, Gary Abood, Ulanah McCoy, Bea vonTobel, Myrna Fant, Bob Simica, Jane Simica, Joe Heagney, Robin and Jack Becker, Edward A. LeCocq Jr, Bob Gamble, Dwight Guss, Bob Waunch and Ted Grossman.
Approval of minutes
Cantwell moved, Hopkins seconded approval of the minutes of the November 14, 2002 regular meeting as presented, and the motion was unanimously carried.
Public access time
None
Public Hearing to reconsider/amend the 2003 budget for the Port of Orcas
Chairman Cantwell opened the public hearing by explaining what funds were available for the Port in 2003, and that the Commissioners had already adopted a budget for 2003 at the regular November 14, 2002 meeting. Because of the costs of 2003 capital projects and the possibility of a real estate purchase, the Commissioners had decided to revisit the budget numbers, and had so advertised as required by law.
Bob Gamble urged the Commissioners to be stringent. Joe Heagney provided some historical perspective.
After further discussion of both the capital projects budget and the general fund budget by the Commissioners and the public present, the Commissioners took no action.
Unfinished Business
1. Wildlife perimeter fence: status report
Much of this information was contained in the Interim Airport Manager's report.
2. Port of Orcas Capital Projects for 2002: status report
Much of this information was contained in the Interim Airport Manager's report. The Commissioners asked the IAM to ask Port Counsel about the legality of the letter co-authored by the IAM and Jan Flagan, SJCPW.
3. Lunde litigation: status report
Chairman Cantwell reported on the fax received from Port Counsel regarding a resolution regarding the settlement of the lawsuit. After consideration of the resolution, the Commissioners directed the IAM to relay one correction of wording and whether one phrase needed to be included in its entirety to Port Counsel. Cantwell moved, McCoy seconded passage of the resolution upon reply by Counsel. Cantwell, McCoy, Edwards, Hopkins yea; Abood nay. The motion carried. Signing was scheduled to be accomplished upon presentation of the completed document.
4. Reassignment of lease for new hangar project
Chairman Cantwell noted that the Commissioners had already voted to reassign the lease to Com-Steel, and the Port and Com-Steel were waiting for language acceptable to both parties before signing.
5. Airport access policy document
Chairman Cantwell suggested that a document be produced that set forth the Port's policy toward landowners whose property included a deeded right of access to the airport . Such a document would enable the Port to provide a set policy for those landowners outside the fence to exercise their deeded rights. Commissioner Abood offered to work with the IAM and Port Counsel to develop such a document.
New Business
1. Evaluation of Interim Airport Manager and setting of pay rate for 2003.
Chairman Cantwell moved, McCoy seconded approval of the appraisal and comments as presented, and the motion was unanimously carried.
Chairman Cantwell moved, Abood seconded setting the pay rate for the Interim Airport Manager for 2003 at $14.42/hr, and the motion was unanimously carried.
Chairman Cantwell noted that the $200/month temporary payroll adjustment would be cancelled starting with the January 2003 payroll reporting period, but that the $237.33/month medical stipend would continue.
Commissioners Hopkins and McCoy will work as a subcommittee to refine the job description of Airport Manager, and will report at a later meeting.
2. Lease extension agreements: status report
The IAM announced that signed agreements had been received from West Isle Air and Rugby Aviation, LLC. Chairman Cantwell and Commissioner Hopkins signed and the IAM notarized the documents for the Port.
A letter from Rod Magner, owner of Magic Air, Inc., was received and read. No action was taken.
3. Consideration of payment of Commissioner Abood's legal fees
Commissioner Abood presented Chairman Cantwell with a letter and documentation for legal expenses in the amount of $2,840.20 he had incurred in this litigation, and asked for reimbursement of same. The IAM was directed to forward the documents to Port Counsel for action or referral.
4. Reauthorization of fee proposal for AIP 3-53-0023-05
Abood moved, Cantwell seconded reauthorizing the W&H consultant fees for the 2003 capital projects from $183,220 to $194,523 as requested by David Williams, and the motion was unanimously carried.
Communications and Interim Airport Manager's Report
The IAM presented communications from:
- Cozen/O'Connor Attorneys, letter 12/2/02 in the matter of Lunde v PoO and Abood
- Diana Hancock, letter 12/3/02 re assignment of Goodfellow lease
- Shawn Alexander, letter 11/25/02 to Port Counsel re Stevens v PoO
- Diana Hancock, letter 12/4/02 to Shawn Alexander re Stevens v PoO
- Frank Chmelik, letter 11/26/02 re assignment of Goodfellow lease
- RMW Associates, letter 12/9/02 re work stoppage at hangar project
- vonTobel as IAM, letter 12/10/02 to Jan Flagan re stormwater/drainage issue
- Diana Hancock, fax/resolution re Lunde v PoO and Abood
- Magic Air, letter 12/12/02 re proposed 2003 lease rate
All above communications were considered during previous agenda items.
The IAM reported on:
- Fence project update
- Capital projects update
- Around the Port items of interest
- Recertification clinic
- Vacation
- Information for budget public hearing
- Important dates for Commissioners
Operational Issues
None
Approval of Vouchers for November 2002
Abood moved, Cantwell seconded approval of general fund vouchers in the amount of $3,322.88 for November 2002, and the motion was unanimously carried.
Abood moved, Cantwell seconded approval of capital fund vouchers in the amount of $50,490.83 for November 2002, and the motion was unanimously carried.
Approval of Payroll for November 2002
Abood moved, McCoy seconded approval of payroll in the amount of $3,017.23 for November 2002 and the motion was unanimously carried.
The next regular meeting of the Commission was scheduled for 7:00P.M. on January 9, 2003.
The meeting was adjourned at 8:30P.M.
Minutes prepared by Bea vonTobel, Interim Airport Manager
Port of Orcas October 24, 2002 meeting minutes
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